Office Assistant

Intellyx IT solutions; Caloocan; On-site; PHP 201,000 - 312,000; Full time

Job summary

Intellyx IT Solutions in Malabon City, Metro Manila, is seeking a detail-oriented Office Assistant to support daily administrative operations. You will handle scheduling, filing, communications, and coordinate logistics to keep the office running smoothly.

We value reliable, organized individuals who can work both independently and as part of a team, maintain confidentiality, and adapt to new procedures in a fast-paced IT environment.

Qualifications

• High school diploma or equivalent; vocational training in office administration is advantageous.
• Experience in office administration or office support, ideally in IT/tech sectors.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems.
• Excellent organizational and time management skills with the ability to handle multiple tasks.

Responsibilities

• Managing general office administration tasks, including scheduling meetings, maintaining calendars and coordinating office logistics
• Providing administrative support to various departments and team members as required
• Handling incoming and outgoing correspondence, including emails, mail sorting and distribution
• Maintaining office supplies inventory and placing orders when stock levels are low
• Answering and directing telephone calls to appropriate personnel
• Processing documentation, forms and reports with accuracy and attention to detail
• Filing and organising documents, both physical and digital, ensuring easy retrieval and proper record management
• Supporting the scheduling of meetings, conferences and events by booking venues and coordinating logistics
• Assisting with data entry and basic bookkeeping tasks as needed
• Maintaining a clean, organised and professional office environment
• Welcoming visitors and clients, ensuring a positive first impression of the company

Skills

Organizational skills

Time management

English communication

Team player

Education

High school diploma

Tools

Microsoft Office

Office management systems

Job description

About the role

Intellyx IT Solutions is seeking a detail-oriented and organised Office Assistant to join our team at our Malabon City, Metro Manila location. This is a full-time position that plays a vital role in maintaining the smooth day-to-day operations of our office. As an Office Assistant, you will be the backbone of our administrative functions, ensuring that our office runs efficiently and that all team members have the support they need to perform their best work. You will work in a collaborative environment, supporting multiple departments and contributing to the overall success of Intellyx IT Solutions.

Key responsibilities

• Managing general office administration tasks, including scheduling meetings, maintaining calendars and coordinating office logistics




• Providing administrative support to various departments and team members as required




• Handling incoming and outgoing correspondence, including emails, mail sorting and distribution




• Maintaining office supplies inventory and placing orders when stock levels are low




• Answering and directing telephone calls to appropriate personnel




• Processing documentation, forms and reports with accuracy and attention to detail




• Filing and organising documents, both physical and digital, ensuring easy retrieval and proper record management




• Supporting the scheduling of meetings, conferences and events by booking venues and coordinating logistics




• Assisting with data entry and basic bookkeeping tasks as needed




• Maintaining a clean, organised and professional office environment




• Welcoming visitors and clients, ensuring a positive first impression of the company

What we’re looking for

• High school diploma or equivalent qualification; additional vocational training or certification in office administration is advantageous




• Proven experience working in an office administration or office support role, ideally within the IT or technology sector




• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) and experience with office management systems




• Excellent organisational and time management skills with the ability to handle multiple tasks simultaneously




• Strong written and verbal communication skills in English; additional language skills are desirable




• Keen attention to detail and accuracy in all administrative tasks




• Professional demeanour and excellent interpersonal skills when dealing with staff, visitors and external contacts




• Ability to work independently and as part of a team in a fast-paced office environment




• Basic knowledge of filing systems, record management and document control




• Willingness to learn and adapt to new office procedures and systems




• Reliability and punctuality, with a strong commitment to maintaining confidentiality of sensitive information

What we offer

At Intellyx IT Solutions, we value our employees and are committed to creating a supportive and inclusive workplace. We offer a competitive salary commensurate with experience and qualifications. Our benefits package includes opportunities for professional development and skills enhancement within the office administration field. We foster a collaborative team environment where your contributions are recognised and valued. We are committed to maintaining a healthy work-life balance and providing a positive workplace culture that encourages growth and job satisfaction.

About us

Intellyx IT Solutions is a forward-thinking technology company dedicated to delivering innovative IT solutions and services to our clients. With a commitment to excellence and customer satisfaction, we have built a reputation as a trusted partner in the technology sector. Our team is comprised of skilled professionals who are passionate about their work and committed to driving success through collaboration, innovation and continuous improvement. We pride ourselves on fostering an inclusive workplace culture where every team member is valued and has the opportunity to contribute meaningfully to our company's growth and achievements.