ADMIN

Velvet Foods Corporation; Metro Manila; On-site; PHP 240,000 - 360,000; Full time

Job summary

Velvet Foods Corporation in Pasig City’s Ortigas office is seeking an Administrative Assistant to support day-to-day operations. This full-time role offers the chance to work across departments, manage documentation, and help keep the office running smoothly.

You will coordinate permits, contracts, vendor relations, events, and executive support, while maintaining confidentiality and delivering high-level administrative service with professionalism.

Qualifications

• College diploma or equivalent; additional qualifications in business administration or office management are advantageous.
• Proven experience in an administrative or office support role in a fast-paced business environment.
• Proficiency in Microsoft Office Suite and comfortable with learning new software systems.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks effectively.
• Strong written and verbal communication skills in English; proficiency in additional languages is a bonus.

Responsibilities

• Process the Personal Action Memo of the employees.
• Process the Business, Environmental, and Fire Permit of the company.
• Prepare and release Employment Contract and Certificate of Employment for the employees.
• Order new office equipment, such as stationery, printer refills or staff uniforms
• Ensure the database of the employees is updated.
• Act as a point of contact for customers, clients or suppliers via email, over the phone or in person.
• Organize/Co-organize the company's events (Christmas Parties, Team buildings, etc.)
• Handling Petty Cash, Disbursement & Liquidation.
• Assist the Managing Director and the Group Manager.
• Overall Office Administration

Skills

Organizational skills

Time management

Communication skills

Teamwork

Discretion

Education

College diploma

Office management/business admin background

Tools

Microsoft Office Suite

Job description

About the role We are seeking a dedicated and organized Administrative Assistant to join our team at our Ortigas office in Pasig City, Metro Manila. This is a full-time position that plays a crucial role in supporting the smooth and efficient operation of our organization. As an Administrative Assistant, you will be the backbone of our office operations, ensuring that all administrative functions run seamlessly. You will work closely with various departments and senior staff, providing essential support that enables our teams to focus on their core responsibilities and strategic objectives.

Key responsibilities

1. Responsible for Processing the Personal Action Memo of the employees.
2. Responsible for processing the Business, Environmental, and Fire Permit of the company.
3. Preparing and releasing Employment Contract and Certificate of Employment for the employees.
4. Ordering new office equipment, such as stationery, printer refills or staff uniforms
5. Ensures that the database of the employees is updated.
6. Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person.
7. Organize/Co-organize the company's events (Christmas Parties, Team buildings, etc.)
8. Handling Petty Cash, Disbursement & Liquidation.
9. Assist the Managing Director and the Group Manager.
10. Overall Office Administration

What we're looking for

• College diploma or equivalent; additional qualifications in business administration or office management are advantageous
• Proven experience in an administrative or office support role, ideally within a fast-paced business environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with learning new software systems
• Excellent organizational and time management skills with the ability to prioritize multiple tasks effectively
• Strong written and verbal communication skills in English; proficiency in additional languages is a bonus
• Demonstrated ability to work independently and as part of a team in a collaborative environment
• Attention to detail and commitment to maintaining accurate records and documentation
• Professional demeanor with excellent interpersonal skills and a positive attitude
• Ability to maintain confidentiality and handle sensitive information with discretion
• Flexibility and willingness to adapt to changing priorities and support various departments as needed