IT Office Assistant | Organized Admin Support

Intellyx IT solutions; Caloocan; On-site; PHP 201,000 - 312,000; Full time

Job summary

Intellyx IT Solutions in Malabon City, Metro Manila, is seeking a detail-oriented Office Assistant to support daily administrative operations. You will handle scheduling, filing, communications, and coordinate logistics to keep the office running smoothly.

We value reliable, organized individuals who can work both independently and as part of a team, maintain confidentiality, and adapt to new procedures in a fast-paced IT environment.

Qualifications

• High school diploma or equivalent; vocational training in office administration is advantageous.
• Experience in office administration or office support, ideally in IT/tech sectors.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems.
• Excellent organizational and time management skills with the ability to handle multiple tasks.

Responsibilities

• Managing general office administration tasks, including scheduling meetings, maintaining calendars and coordinating office logistics
• Providing administrative support to various departments and team members as required
• Handling incoming and outgoing correspondence, including emails, mail sorting and distribution
• Maintaining office supplies inventory and placing orders when stock levels are low
• Answering and directing telephone calls to appropriate personnel
• Processing documentation, forms and reports with accuracy and attention to detail
• Filing and organising documents, both physical and digital, ensuring easy retrieval and proper record management
• Supporting the scheduling of meetings, conferences and events by booking venues and coordinating logistics
• Assisting with data entry and basic bookkeeping tasks as needed
• Maintaining a clean, organised and professional office environment
• Welcoming visitors and clients, ensuring a positive first impression of the company

Skills

Organizational skills

Time management

English communication

Team player

Education

High school diploma

Tools

Microsoft Office

Office management systems

Job description

Intellyx IT Solutions in Malabon City, Metro Manila, is seeking a detail-oriented Office Assistant to support daily administrative operations. You will handle scheduling, filing, communications, and coordinate logistics to keep the office running smoothly.

We value reliable, organized individuals who can work both independently and as part of a team, maintain confidentiality, and adapt to new procedures in a fast-paced IT environment.