Admin Assistant

Major Asia Manpower Inc.; Manila; On-site; PHP 279,000 - 391,000; Full time

Benefits offered by this job

Health insurance

Wellness programmes

Professional development

Flexible working arrangements

Team events

Job summary

Major Asia Manpower Inc. in Manila City seeks a dedicated Admin Assistant to support the management team and keep daily operations running smoothly. You will handle filing, correspondence, scheduling, travel arrangements and office logistics in a fast-paced environment.

The role requires 2–3 years of admin experience, strong English communication, and excellent organisational skills. A proactive, detail-oriented approach and confidentiality are essential for success.

Qualifications

• 2–3 years of experience as an administrative assistant or similar role.
• Proficiency in Microsoft Office and other office software.
• Strong written and verbal English communication.
• Excellent organisational skills and attention to detail.

Responsibilities

• Manage and maintain filing systems, both physical and digital.
• Prepare and process administrative documents, including correspondence and forms.
• Provide administrative support to management and staff, including scheduling meetings and managing calendars.
• Answer and direct phone calls, respond to emails, and greet visitors professionally.
• Arrange travel itineraries, book accommodations and manage expense reports.
• Maintain office supplies inventory and place orders as needed.
• Prepare meeting agendas, take minutes and distribute documents.
• Assist with data entry, database management and basic financial record keeping.
• Coordinate office events, team activities and meetings.
• Support HR functions, including recruitment coordination and onboarding.

Skills

Microsoft Office Suite

English communication

Organizational skills

Time management

Customer service

Attention to detail

Calendar management

Education

High school diploma

Business administration/office management qualification

Tools

MS Outlook

Job description

About us

Major Asia Manpower Inc. is a leading manpower solutions and recruitment company dedicated to connecting talented professionals with outstanding career opportunities across Asia. We specialise in providing comprehensive staffing services and human resources solutions to organisations across various industries. Our mission is to bridge the gap between skilled professionals and employers, fostering long-term partnerships that drive business success and career growth. With a commitment to excellence and integrity, we pride ourselves on understanding both our clients' needs and our candidates' aspirations.

About the role

We are seeking a dedicated and organised Admin Assistant to join our team in Manila City, Metro Manila on a full-time basis. This is a key position within our administrative operations, responsible for providing essential support to our management team and ensuring the smooth day-to-day functioning of our office. As an Admin Assistant, you will be the backbone of our administrative processes, managing a variety of tasks that require attention to detail, strong organisational skills and excellent communication abilities. This role is crucial to maintaining our operational efficiency and supporting our team's productivity.

What you'll be doing

• Manage and maintain filing systems, both physical and digital, ensuring all documents are properly organised and easily accessible
• Prepare and process administrative documents, including correspondence, reports and forms with accuracy and professionalism
• Provide comprehensive administrative support to management and staff, including scheduling meetings, managing calendars and coordinating appointments
• Answer and direct phone calls, respond to emails and greet visitors in a professional and courteous manner
• Arrange travel itineraries, book accommodations and manage expense reports for business trips
• Maintain office supplies inventory and place orders as needed to ensure smooth operations
• Prepare meeting agendas, take minutes and distribute documentation to relevant stakeholders
• Assist with data entry, database management and basic financial record keeping
• Coordinate office events, team activities and meetings as required
• Support human resources functions, including recruitment coordination and employee onboarding assistance

What we're looking for

• High school diploma or equivalent; additional qualification in business administration or office management is advantageous
• Proven experience of at least 2-3 years working as an administrative assistant or in a similar administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English; Filipino language proficiency is highly preferred
• Outstanding attention to detail and accuracy in all work outputs
• Professional telephone etiquette and customer service skills
• Ability to work independently and as part of a team in a fast-paced environment
• Discretion and confidentiality when handling sensitive company information
• Reliability and punctuality with a strong work ethic
• Familiarity with recruitment or manpower services industry is preferred but not essential

What we offer

• Competitive salary package commensurate with experience and qualifications
• Comprehensive benefits including health insurance and wellness programmes
• Opportunities for professional development and skills training
• A supportive and collaborative work environment that values teamwork and innovation
• Career advancement opportunities within a growing organisation
• Flexible working arrangements to support work-life balance
• Regular performance reviews and constructive feedback to support your growth
• Access to company social events and team building activities