OD, HR, & Admin Assistant

ZACHRY PHILIPPINES, INC.; Pasig; On-site; PHP 279,000 - 424,000; Full time

Job summary

Zachry Philippines, Inc. seeks an administrative professional to manage the reception, screen and route calls, and coordinate meeting room schedules in a fast-paced office in Pasig.

The role supports purchasing, records, and vendor coordination while ensuring safety and confidentiality across daily operations. The candidate should hold a bachelor's degree and have strong communication and organizational skills with at least 3 years in an office setting.

Qualifications

• Requires a bachelor's degree and strong communication skills.
• At least 3 years of experience in an office setting; fresh graduates welcome.
• Proficient in MS Office and general computer literacy.
• Values quality customer service and confidentiality.

Responsibilities

• Manages the reception area and follows company protocol for visitors.
• Receives, screens, and routes calls; takes and relays messages.
• Coordinates and monitors meeting room schedules to avoid conflicts.
• Monitors inventory of office, pantry, clinic, and cleaning supplies; coordinates replenishment.
• Issues supplies, equipment, and keys using the tracking system.
• Assists in vendor evaluation and coordination of demonstrations.
• Coordinates maintenance for office and clinic equipment with contractors.
• Assists with work permits and access passes through building administration.
• Maintains logs of contractor and supplier activities.

Skills

Communication skills

Organizational skills

MS Office

Confidentiality

Education

Bachelor's degree

3 years office experience

Job description

Job Description:

1. Manages the reception area and follow company protocol in receiving and releasing visitors.


2. Receives, screens, and routes incoming calls; take and relay messages; initiate outgoing calls as needed.


3. Coordinates and monitors meeting room schedules to ensure availability and avoid conflicts.


4. Monitors office, pantry, clinic, and cleaning supplies inventory; facilitates replenishment approvals and deliveries.


5. Ensures supplies are received according to specifications, properly stored, and organized.


6. Issues office supplies, equipment, and keys to employees using the designated tracking system.


7. Assists in vendor evaluation through canvassing, sampling, and coordination of demonstrations.


8. Coordinates preventive and emergency maintenance for office, clinic, and pantry equipment with contractors.


9. Assists vendors, contractors, and visitors with work permits and access passes through building administration.


10. Maintains updated logs of contractor and supplier activities.


11. Arranges meetings, meals, accommodations, transportation, and ad- hoc purchases as requested.


12. Maintains organized and updated administrative records and documentation (e.g., purchase orders, inventory reports, work permits, timesheets, visitor logs).


13. Coordinates with government agencies for administrative requirements such as business permit renewals.


14. Supports and promotes workplace health and safety initiatives.


15. Performs other administrative and operational tasks as assigned by the immediate superior.

Job Qualifications:

• A graduate of any bachelor's degree.


• Has at least three (3) years of experience in related field of work in an office setting.


• Fresh graduates are welcome to apply.


• Possesses an effective communication and organizational skills.


• Has the basic skills in the use of computer and MS applications.


• Values quality customer service, agility, and owns a strong sense of confidentiality.


• Has the ability to perform tasks that may require walking, lifting, and occasional traveling.