ADMINISTRATIVE OFFICER

UNIHEALTH-PARAÑAQUE HOSPITAL & MEDICAL CENTER INC.; Parañaque; On-site; PHP 500,000 - 750,000; Full time

Job summary

UNIHEALTH-PARAÑAQUE HOSPITAL & MEDICAL CENTER INC. seeks an experienced Administrative Manager to lead office operations, support strategic planning, and ensure compliant processes across departments.

The role emphasizes high-level problem solving, project oversight, and safeguarding confidential information. The ideal candidate will have a bachelor’s degree with at least 5 years in a similar capacity, strong interpersonal skills, and the ability to manage multiple projects in a fast-paced

Qualifications

• Bachelor's degree required; postgraduate studies an advantage.
• Minimum 5 years of experience in a similar role.
• Licensure not applicable.

Responsibilities

• Oversees and administers the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation.
• Provides assistance and support to the office principal in problem solving, project planning and management, and development and execution of stated goals and objectives.
• Supervises the work of employees in supporting roles, including assigning workload and monitoring employee performance.
• Oversees and facilitates resources management and administration procedures and documentation.
• Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
• Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions.
• Coordinates and attends committee meetings, and participates in committee discussions, as appropriate.
• Coordinates the disposition and/or resolution of individual problems and disputes as they arise.
• Provides assistance in the understanding and interpretation of Hospital policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
• Assists in the coordination, supervision, and completion of special projects, as appropriate.
• Performs miscellaneous job-related duties as assigned.

Skills

Interpersonal communication

Data gathering & reporting

Records maintenance

Confidential information handling

Problem solving

Project planning & coordination

Policy development

Staff training

Conflict resolution

Word processing

Database management

Spreadsheet

Presentation software

Office management principles

Education

Baccalaureate Degree Holder

Post Graduate Studies (advantage)

Tools

Database management

Word processing

Spreadsheet

Presentation software

Job description

I. Job Summary

Manages and executes administrative, project, and executive support. Serves as principal point of administrative contact, as well as support in the process of strategic planning while providing exceptional client-centered service for all stakeholder groups. Work involves responsibility for analyzing and solving technical problems, enforcement of regulations, policies and procedures, and initiates projects that helps improve organizational processes.

II. Duties and Responsibilities

• Oversees and administers the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation.
• Provides assistance and support to the office principal in problem solving, project planning and management, and development and execution of stated goals and objectives.
• Supervises the work of employees in supporting roles, including assigning workload and monitoring employee performance.
• Oversees and facilitates resources management and administration procedures and documentation.
• Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
• Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions.
• Coordinates and attends committee meetings, and participates in committee discussions, as appropriate.
• Coordinates the disposition and/or resolution of individual problems and disputes as they arise.
• Provides assistance in the understanding and interpretation of Hospital policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
• Assists in the coordination, supervision, and completion of special projects, as appropriate.
• Performs miscellaneous job-related duties as assigned.

III. Job Specifications:

a. Education/Experience:

• a. Academic : Baccalaureate Degree Holder
• Post Graduate Studies is an advantage
• b. Experience : At least 5 years working experience in the same capacity, or its equivalent
• c. Licensure : N/A

IV. Knowledge, Skills and Attributes

• Strong interpersonal and communication skills and the ability to work effectively with diverse interactions
• Ability to gather data, compile information, and prepare reports
• Records maintenance skills
• Ability to use independent judgment and to manage and impart confidential information
• Ability to analyze and solve problems
• Ability to plan, develop, and coordinate multiple projects
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures
• Ability to lead and train
• Conflict resolution and/or mediation skills
• Demonstrated ability to maintain confidentiality
• Word processing and/or data entry skills
• Knowledge of office management principles and procedures
• Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues
• Skills in the use of database management, word processing, spreadsheet, and/or presentation software
• Organizing and coordinating skills
• Ability to foster a cooperative work environment
• Effective verbal and written communication skills
• Knowledge of administrative policies and procedures as applied to Healthcare Institutions.