Mobilisation Coordinator (AU mining / construction industry)

Technology Elite, Inc.; Mabalacat; On-site; PHP 335,000 - 614,000; Full time

Benefits offered by this job

Relocation housing

21 days PTO

HMO coverage

Relocation salary loan

Tenure incentive program

Referral bonus Php20,000

Govt benefits

Job summary

Technology Elite, Inc. in Clark, Pampanga is seeking a Mobilisation Coordinator to lead workforce mobilisation for shutdowns and maintenance projects on site. You will coordinate travel, accommodation, and onboarding, while maintaining strict compliance with licences, medicals and documentation.

You will track mobilisation progress, manage records, and liaise with employees, clients and providers to meet deadlines. Weekend coverage and onsite reporting are required.

Qualifications

• Demonstrated experience in a Mobilisation Coordinator role within shutdowns and maintenance.
• Experience coordinating workforce mobilisation in mining, civil, construction, resources or related industries.
• Proficiency in Microsoft Word, Excel and Outlook.
• Strong understanding of mobilisation processes, workforce compliance and document management.
• Excellent organisational skills with strong attention to detail.
• Ability to manage multiple priorities in a fast-paced environment while meeting deadlines.
• Strong communication and stakeholder management skills.
• Ability to work independently and collaboratively within a team.

Responsibilities

• Coordinate the mobilisation and demobilisation of personnel according to client and operational needs.
• Verify personnel compliance by reviewing licences, qualifications, medicals, training records and other documentation to ensure validity prior to mobilisation.
• Maintain accurate mobilisation trackers, compliance registers and document expiry trackers.
• Ensure all employee records and documentation are stored correctly using company document management procedures.
• Book pre-employment, periodic and client-required medical assessments through approved providers.
• Coordinate travel, accommodation and logistics for personnel in line with mobilisation schedules.
• Process personnel through client online systems, including onboarding, inductions and workforce management portals.
• Monitor training, certification and medical expiry dates and coordinate renewals.
• Liaise with employees, clients, travel providers, training providers and internal stakeholders to ensure mobilisation deadlines are achieved.
• Follow up with personnel to ensure all required documentation and inductions are completed on time.
• Data validation and cleansing to ensure accuracy of workforce records.
• Identify, escalate and resolve mobilisation or compliance issues impacting schedules.

Job description

We will reach out to you via the email address provided in your resume should you qualify for the next steps of your application.

Work Arrangement: Onsite to report in Clark, Pampanga
Shift Schedule:7:30 AM - 4:30 PM PH Time (with Weekend Coverage)

Job Responsibilities:

• Coordinate the mobilisation and demobilisation of personnel in accordance with client and operational requirements.

• Verify personnel compliance by reviewing licences, qualifications, medicals, training records and other required documentation to ensure validity prior to mobilisation.

• Maintain accurate mobilisation trackers, compliance registers and document expiry trackers.

• Ensure all employee records and documentation are stored correctly using company document management procedures and naming conventions.

• Book pre-employment, periodic and client-required medical assessments through approved providers and online booking systems.

• Coordinate travel, accommodation and logistics for personnel in line with mobilisation schedules.

• Process personnel through client online systems, including onboarding, inductions and workforce management portals.

• Monitor training, certification and medical expiry dates and proactively coordinate renewals to maintain workforce compliance.

• Liaise with employees, clients, travel providers, training providers and internal stakeholders to ensure mobilisation deadlines are achieved.

• Follow up with personnel to ensure all required documentation, forms, inductions and pre-mobilisation requirements are completed within required timeframes.

• Data validation and cleansing to ensure the accuracy and integrity of workforce records.

• Identify, escalade and assist in resolving mobilisation or compliance issues that may impact project schedules.
  

Skills and Qualifications:

Must have:

• Demonstrated experience in a Mobilisation Coordinator role specifically within the shutdowns and maintenance area.

• Experience coordinating workforce mobilisation within the mining, civil, construction, resources or related industries.

• Proficiency in Microsoft Word, Excel and Outlook.

• Strong understanding of mobilisation processes, workforce compliance and document management.

• Excellent organisational skills with strong attention to detail.

• Ability to manage multiple priorities in a fast-paced environment while meeting strict deadlines.

• Strong communication and stakeholder management skills.

• Ability to work both independently and collaboratively within a team.

Nice to have:

• Experience using client mobilisation platform INX (+process) – Highly desirable

• Experience coordinating travel and accommodation logistics.

• Strong problem-solving and decision-making skills.

• Learning agility with the ability to quickly adapt to new systems, client requirements and processes.

• Continuous improvement mindset with the ability to identify and implement process efficiencies.

Benefits:

• Free relocation accommodation of up to 4 weeks for those relocating near Technology Elite Office*

• 21 Days Paid Time Off (PTO) Annually + 1 Additional PTO per successful year of tenure (up to five (5) years

• HMO coverage for employees +1 FREE dependent on the first day of employment+1 additional FREE dependent per successful year of tenure (up to five (5) years)

• We provide Relocation Salary Loan assistance*

• Tenure Incentive Program*

• Referral Bonus of up to Php20,000.00*

• ALL government mandated benefits *Terms and conditions apply