Administration Assistant | Construction/Engineering Industry | AU Client

Staff Domain Inc.; Eastern Manila District, Muntinlupa, Cebu City; Remote; PHP 201,000 - 357,000; Full time

Benefits offered by this job

HMO & Dental

Life Insurance

Paid Leaves

Team events

Job summary

Staff Domain Inc. is seeking an Administration Assistant for an offshore AU client, based in the Philippines. The role requires experience in a busy admin environment, with strong Excel/Word skills and meticulous record keeping.

You will support the team and director, manage filing, and help streamline processes in a civil engineering consultancy context. Work-from-home arrangements are in place, with standard hours aligned to local and client time zones.

Qualifications

• Significant administration experience in high-volume environments.
• Proven ability to navigate Excel and Word.
• Strong attention to detail and accuracy in record keeping.
• Excellent interpersonal and written communication skills.
• Strong organisational skills and ability to meet deadlines.
• Ability to work with minimal supervision and handle confidential matters.

Responsibilities

• Collate and distribute fee proposals.
• Record all outgoing reports, drawings and quotation queries in the database.
• Provide admin support to team and director, including preparation of processes for local authorities.
• Assist Admin Team with daily tasks.
• Assist with Word templates.
• Maintain Total Synergy so data stays up to date.
• Manage filing and archive systems.
• Identify and develop admin processes to streamline operations.
• Seek feedback from clients.
• Coordinate workload to meet deadlines.

Skills

Admin experience

Excel and Word

Attention to detail

Communication skills

Organizational skills

Discretion & confidentiality

Tools

Total Synergy

Job description

Administration Assistant | Construction/Engineering Industry | AU Client

Full time | Staff Domain Inc. | Philippines

Posted On 19/10/2026

Job Information

Administration

Work Experience 3 + years

Job Requisition Status In-progress

Shift Schedule (MNL TIME) 7:00 - 16:00

Clients Preferred Working Arrangements WFH

Account Manager Bernadette Feliminiano

City Ortigas, Alabang, Pampanga, or Cebu

State/Province National Capital Region (Manila)

1605

Job Description

Setup and Location: WFH

Work Schedule: 9:00 AM – 6:00 PM QLD| 7:00 AM – 4:00 PM PHT

Employment Type: Full-time

Ready to do work that actually excites you?

Civil Works Engineers is a Queensland-based private civil engineering consultancy specialising in civil infrastructure design and documentation for land development projects. The company’s services include stormwater drainage, roads and pavements, water and sewer infrastructure, and associated civil works for private developers.

As the company continues to expand its offshore support capability, it is seeking a proactive and detail-oriented Administration Assistant to maintain accurate documentation records and provide day-to-day administration support to the team and director/office manager.

The ideal candidate is an experienced, highly organised administrator who can keep documentation, records and systems accurate and up to date with minimal supervision. Strong Excel and Word skills are essential, and experience with CRM or timesheet systems such as Total Synergy is preferred.

Candidates should demonstrate attention to detail, strong written and verbal communication, and the ability to manage multiple administrative tasks in a high-volume environment while meeting deadlines. Exposure to engineering consultancy or Australian business practices is preferred, though candidates with strong transferable administration experience will also be considered.

This role will work closely with the Office Manager, the Admin Team and the director. The successful candidate is expected to communicate proactively, identify process gaps early, and contribute to the team’s efficient and professional delivery of reports and designs to clients.

What You’ll Do

You’ll be the kind of person who:

• Collate and distribute fee proposals
  
• Record all outgoing reports, drawings and quotation queries in the database
  
• Provide administration support to the team and director/office manager, including collation of reports, correspondence and preparation of processes to lodge with local authorities
  
• Assist the Admin Team with daily administration tasks
  
• Assist with the preparation of Word templates
  
• Manage and maintain Total Synergy so they are kept up to date
  
• Manage the filing and archive systems
  
• Actively identify and develop processes to streamline the administration of the business
  
• Seek feedback from clients
  
• Coordinate own workload to ensure set deadlines are met
  

Requirements

What You Bring

We’re looking for someone who:

• Significant administration experience, ideally in a high-volume environment
  
• Proven ability to navigate systems, including Excel and Word
  
• Strong attention to detail and accuracy in record keeping
  
• Excellent interpersonal, oral and written communication skills
  
• Strong organisational skills and the ability to prioritise and meet set deadlines
  
• Ability to work under limited direction with a proactive and flexible approach
  
• Ability to deal with sensitive matters confidentially, tactfully and diplomatically
  
• Exposure to engineering or construction consultancy administration is preferred but not mandatory
  

Why You’ll Love Working Here

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!