Planning & Mobilisation Coordinator

Altrad Pacific Shared Services Inc; Muntinlupa; Hybrid; PHP 450,000 - 750,000; Full time

Job summary

Altrad Pacific Shared Services Inc is seeking a Resource Management professional to forecast, roster, allocate and mobilise operational resources across projects. The role involves engaging with employees and operations to confirm assignments, maintain compliance, and optimise logistics for on-site and hybrid work arrangements.

The candidate will manage 12-week and 3-month lookaheads, ensure data accuracy in HRIS, and collaborate with Recruitment, Onboarding & Compliance, Training and Asset

Qualifications

• 3 years of experience in Resource Management (People & Assets).
• Proficient with MS Office Suite, SharePoint, PowerBI and rostering software.
• Excellent communication skills with ability to build and maintain relationships.

Responsibilities

• Forecast, roster, allocate, mobilise, engage and demobilise operational resources.
• Maintain 12-week lookahead forecasts for labour, plant, and equipment.
• Act as a conduit between employees and Operations for work assignments and logistics.
• Deliver high standards of work aligned to Company Values.

Skills

Excellent communication

Collaborative approach

Relationship building

Tools

MS Office Suite

SharePoint

PowerBI

Planning / Rostering software

Job description

• Ensures a high level of compliance to process and information standards (data / reporting) is maintained
• Perform the forecasting, rostering, allocation, mobilisation, ongoing engagement / management, and demobilization of operational resources (People & Assets) in a timely and optimized manner, ensuring that all relevant operational targets are achieved
• Ensure the operational resource forecasts (12 Week Lookahead at a minimum) are maintained in an accurate state, so that they are utilised as a basis for planning, rostering, and allocating resources
• Act as a conduit between Employees and the Operations teams for the purpose of confirming future work assignments, managing availability, managing ongoing compliance, and communicating mobilisation / demobilisation requirements or logistics
• Responsible for delivering and maintaining high standards of work whilst carrying out the duties of this role, in line with Company Values, to achieve long-term success
• Analysis, review, and validation of the 3-month rolling & Weekly Lookahead forecast for labour and Plant & Equipment (P&E) supply on assigned projects / contracts
• Create rosters utilizing the HRIS, based on the operations forecasts being maintained in the HRIS.
• Understand and interpret complex training matrices (TNA) to ensure the rostered resources are compliant to these requirements, and compliance is maintained on an ongoing basis
• Assist in enhancing the Employee mobilisation, demobilisation, and engagement experience, ensuring that Employee retention with the Company is maintained at an optimum level
• Engage with the Recruitment, Onboarding & Compliance, Training and Assets teams to ensure resources are mobilised in line with the roster requirements
• Provide general support including (but not limited to): client information requests, logistics planning, flights / transportation and accommodation, inductions and training, site access verification, work authorisations and site familiarisations
• Support the generation of weekly and monthly reports as directed by the Planning & Mobilisation Manager.
• Support continuous improvement of the Planning & Mobilisation systems, process, and reporting outputs

QUALIFICATIONS

• With 3 years of experience in a similar role performing business wide Resource Management (People & Assets) tasks
• Highly proficient in the use of MS Office Suite, Sharepoint, MS PowerBI & Planning / Rostering software
• Excellent communication skills, with the ability to build and maintain strong relationships with a wide range of people.
• Must be able to address challenges with a collaborative approach, whilst having the fortitude to challenge the status quo
• Willing to work on a hybrid set-up in Alabang, Muntinlupa