Mission-Driven Remote Executive Assistant (Part-Time)

Circle of Greatness; Manila; Remote; PHP 215,000 - 306,000; Part time

Job summary

Circle of Greatness is seeking an Executive Assistant to support our Non-Profit Director on a part-time, remote basis. You will manage communications, scheduling, and administrative tasks to help the Director stay organized across time zones, with a 10-hour weekly commitment and EST hours on Wednesdays.

The role requires excellent English communication, sharp organization, and comfort with Zoom, Google Calendar, and email platforms. Prior nonprofit exposure is a plus, but not required.

Qualifications

• Excellent English communication – verbal and written.
• Strong organizational abilities with multiple tasks and deadlines.
• Proficient with Zoom, Google Calendar, email platforms, and productivity tools.
• Proactive, independent, able to work with minimal supervision.
• Flexible to EST hours, including occasional weekends.
• Non-profit experience supporting executive-level roles is a plus.

Responsibilities

• Answer phone calls related to event space listings and inquiries.
• Respond to and manage email communications on behalf of the Director.
• Send reminders for meetings and deadlines.
• Handle event space bookings and maintain the reservations calendar.
• Set up Zoom meetings and admit participants promptly.
• Assist the Director in managing schedules and coordinating with stakeholders.
• Take notes during meetings and provide summaries to the Director.
• Organize files, prepare reports, and support administrative needs.

Skills

Fluent English

Organizational skills

Tech-savvy

Self-starter

EST hours availability

Non-profit experience (plus)

Job description

Circle of Greatness is seeking an Executive Assistant to support our Non-Profit Director on a part-time, remote basis. You will manage communications, scheduling, and administrative tasks to help the Director stay organized across time zones, with a 10-hour weekly commitment and EST hours on Wednesdays.

The role requires excellent English communication, sharp organization, and comfort with Zoom, Google Calendar, and email platforms. Prior nonprofit exposure is a plus, but not required.