Executive Assistant

Zohorecruit; Philippines; Hybrid; PHP 350,000 - 600,000; Full time

Job summary

Zohorecruit is seeking a proactive Executive Virtual Assistant to provide comprehensive personal and professional support. You will manage calendars, emails, travel logistics, and family scheduling in a highly organized and tech-savvy manner.

Responsibilities include coordinating meetings via Google Calendar, preparing presentations, maintaining contacts, and assisting with project tasks. The role requires independent work, discreet handling of information, and excellent English communication

Qualifications

• Demonstrated experience as an Executive Assistant or Virtual Assistant.
• Ability to multitask across family, philanthropic, and professional domains.
• Excellent written and verbal English communication skills.
• Clear, reliable communication and independent work capability.
• Strong attention to detail and organizational skills.

Responsibilities

• Manage emails and calendars; monitor daily inboxes and organize folders.
• Schedule appointments and meetings via Google Calendar; send reminders and follow-ups.
• Coordinate personal and family scheduling, travel itineraries, and logistics.
• Create and format flyers, PowerPoint presentations, and other small documents.
• Organize documents and notes in a central location; track tasks and deadlines.
• Communicate via text/WhatsApp; flag urgent matters and ensure prompt action.

Skills

Multitasking

English communication

Independent work

Attention to detail

Discretion

Proactive

Tools

Craft

Trello

Asana

PowerPoint

Canva

Job description

We are seeking a proactive and detail-orientedExecutive Virtual Assistantto providecomprehensive personal and professional support. This role requires someone who is highly organized, tech-savvy, able to work independently, and capable of managing a fast-paced and dynamic workload. You will be a central point of coordination for calendar and email management, travel logistics, family scheduling, project organization, and more.

Scope of Work:

• Email & Calendar Management
  
• Daily inbox monitoring and management (including flagging important emails, deleting spam, and organizing folders)
  
• Responding to emails when appropriate and managing correspondence
  
• Scheduling appointments and meetings via Google Calendar
  
• Sending reminders and follow-ups via email or text
  
• Personal & Family Scheduling
  
• Managing a complex calendar with personal, family (including children’s activities), professional, and philanthropic commitments
  
• Consolidating sports, school, and travel calendars into one streamlined view
  
• Researching flights, accommodations, restaurants, and transportation options
  
• Booking travel and creating detailed itineraries including confirmation numbers, contacts, and loyalty programs
  
• Document & Presentation Support
  
• Creating and formatting flyers, PowerPoint presentations, and other small visual documents
  
• Maintaining a database of frequent contacts, travel preferences, and key information
  
• Project & Task Management
  
• Using project management tools to track ongoing tasks, deadlines, and activities
  
• Organizing documents, notes, and schedules in a centralized location (e.g., Craft or similar)
  
• Communication Assistance
  
• Comfortable using text, WhatsApp, or short calls to stay aligned
  
• Proactively flag urgent matters and ensure prompt action
  

Qualifications:

• Proven yearsof experience as an Executive Assistant or Virtual Assistant
  
• Excels in multi-tasking and working across domains (family, philanthropic, and professional)
  
• Excellent written and verbal English communication skills
  
• Communicates clearly and reliably
  
• Ability to work independently and anticipate needs
  
• Strong attention to detail and organizational skills
  
• Comfortable with personal, family, and professional-related admin
  
• Interested in bothpersonal supportandmission-driven work
  
• Discreet, trustworthy, and respectful of client privacy
  
• Experience working with fast-paced, multi-project individuals
  
• Proactive and takes initiative
  
• Enjoys working with someone who moves fast and values efficiency
  

Tools Required:

• Project management: Familiarity with tools likeCraft,Trello,Asana, or similar
  
• Presentation & graphics: PowerPoint, Canva, or similar
  
• Communication: WhatsApp, text messaging, email
  
• Travel booking: Research and use of airline/hotel websites or apps
  
• (Optional) Familiarity with frequent flyer programs and travel logistics
  

Shift & Hours:

• Starting with theminimum of10 hours per week with potential to increase as the role grows;semi-flexible shift, but must haveavailability during U.S. Eastern Time (ET)for real-time communication and occasional tasks during the day
  
• Oneweekly check-in meetingrequired (via Zoom or call)
  
• Must be responsive via text or messaging during agreed hours
  
• Target start date: Not urgent, priority to find the best match.