Remote Executive Assistant to Chief of Staff

24hours Group; Manila; À distance; PHP 700 000 - 1 000 000; Plein temps

Résumé du poste

24hours Group seeks a highly organized Executive Assistant to the Chief of Staff to provide administrative and coordination support in a fast-paced, remote-capable environment. You will manage schedules, coordinate meetings, track priorities, and ensure tasks and follow-ups are completed on time.

The ideal candidate is a self-starter who can work independently, maintain discretion, and communicate effectively with internal and external stakeholders.

Qualifications

• At least 2–3 years of relevant executive assistant experience.
• Proven ability to work independently with minimal supervision.
• Experience in project management and business development activities.
• Strong organizational, time-management, multitasking, and prioritization skills.
• Excellent written and verbal communication.
• High discretion and integrity with confidential information.
• Proficiency in Microsoft Office or Google Workspace.
• Familiarity with remote collaboration tools such as Slack, Teams, Asana, or Trello.
• Ability to prepare reports, presentations, proposals, and documents.
• Willingness to work in a remote, full-time role during Pacific Time hours.

Responsabilités

• Provide administrative and executive support to the Chief of Staff to ensure efficient day-to-day operations.
• Work independently with minimal supervision and take ownership of assigned responsibilities.
• Act as a representative of the Chief of Staff, coordinating requests with internal and external stakeholders.
• Manage calendars, appointments, meetings, and schedules; resolve conflicts.
• Manage emails and business communications as needed.
• Prepare meeting agendas, take minutes, and track action items.
• Organize and maintain digital files, documents, reports, and presentations.
• Monitor tasks, deadlines, and deliverables; follow up with team members.
• Assist in planning, coordinating, and monitoring projects; milestones and deadlines.
• Maintain project trackers and provide regular updates on status.
• Coordinate meetings, projects, and communications with stakeholders.
• Proactively anticipate needs and recommend solutions.
• Handle confidential information with discretion.
• Maintain task trackers and provide updates on pending items.
• Perform other administrative, operations tasks as required.

Connaissances

Independent work

Time management

Communication

Discretion

Remote collaboration

Outils

Slack

Microsoft Teams

Asana

Trello

Google Workspace

Microsoft Office

Description du poste

24hours Group seeks a highly organized Executive Assistant to the Chief of Staff to provide administrative and coordination support in a fast-paced, remote-capable environment. You will manage schedules, coordinate meetings, track priorities, and ensure tasks and follow-ups are completed on time.

The ideal candidate is a self-starter who can work independently, maintain discretion, and communicate effectively with internal and external stakeholders.