Remote Executive Assistant CEO

Circle of Greatness; Manila; Remote; PHP 215,000 - 306,000; Part time

Job summary

Circle of Greatness is seeking an Executive Assistant to support our Non-Profit Director on a part-time, remote basis. You will manage communications, scheduling, and administrative tasks to help the Director stay organized across time zones, with a 10-hour weekly commitment and EST hours on Wednesdays.

The role requires excellent English communication, sharp organization, and comfort with Zoom, Google Calendar, and email platforms. Prior nonprofit exposure is a plus, but not required.

Qualifications

• Excellent English communication – verbal and written.
• Strong organizational abilities with multiple tasks and deadlines.
• Proficient with Zoom, Google Calendar, email platforms, and productivity tools.
• Proactive, independent, able to work with minimal supervision.
• Flexible to EST hours, including occasional weekends.
• Non-profit experience supporting executive-level roles is a plus.

Responsibilities

• Answer phone calls related to event space listings and inquiries.
• Respond to and manage email communications on behalf of the Director.
• Send reminders for meetings and deadlines.
• Handle event space bookings and maintain the reservations calendar.
• Set up Zoom meetings and admit participants promptly.
• Assist the Director in managing schedules and coordinating with stakeholders.
• Take notes during meetings and provide summaries to the Director.
• Organize files, prepare reports, and support administrative needs.

Skills

Fluent English

Organizational skills

Tech-savvy

Self-starter

EST hours availability

Non-profit experience (plus)

Job description

Job Title: Executive Assistant to Non-Profit Director (Part-time | Remote)

Work Schedule:
10 hours a week
Wednesday: 6am to 10am EST
Pay Rate: $3 USD per hour

About Us

We are a dynamic, mission-driven non-profit organization dedicated to empowering communities and driving social impact through education, events, and outreach programs. We’re seeking a dependable, highly organized Executive Assistant to directly support our Director in daily administrative and operational functions. This role is ideal for someone proactive, communicative, and eager to contribute to meaningful work behind the scenes.

Key Responsibilities

Communication Management

• Answer phone calls related to our event space listings and handle general inquiries.
• Respond to and manage email communications on behalf of the Director.
• Send out reminders for meetings and key deadlines.

Scheduling & Coordination

• Handle event space bookings and maintain a calendar of reservations.
• Set up Zoom meetings and admit participants promptly.
• Assist the Director in managing their schedule and coordinating with internal/external stakeholders.

Administrative Support

• Take clear and concise notes during meetings and provide summaries to the Director.
• Help the Director stay on track with tasks by providing timely reminders and hands-on assistance.
• Organize files, prepare reports, and support any additional administrative needs.

Requirements

• Excellent English Communication Skills – Must be fluent in both verbal and written English.
• Strong Organizational Skills – Ability to manage multiple tasks, schedules, and follow-ups with precision.
• Tech-Savvy – Comfortable using Zoom, Google Calendar, email platforms, and other productivity tools.
• Self-Starter – Proactive, resourceful, and capable of working independently with minimal supervision.
• Availability During EST Hours – Must adhere to the work schedule and be flexible for occasional weekend tasks.
• Non-Profit Experience (a plus) – Experience supporting executive-level roles in non-profit or mission-driven organizations is preferred but not required.

What We Offer

• A remote work environment with a mission-focused team.
• Flexibility and growth potential for the right candidate.
• Meaningful work with opportunities to make an impact behind the scenes.