Job Entry Coordinator

PSG Global Solutions, Inc.; Philippines; Hybrid; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Comprehensive HMO Coverage

Early Regularization eligibility

Hybrid Work Set up at PSG sites

Job summary

PSG Global Solutions, a leading recruitment process outsourcing provider, is seeking a detail-oriented Job Entry Coordinator to support daily administrative operations, system updates, and client coordination. The role emphasizes data accuracy, access management, and timely processing of requests.

The ideal candidate has 2+ years of administrative experience, strong English communication, and the ability to learn new systems quickly while handling multiple priorities in a fast-paced environment.

Qualifications

• At least 2 years of administrative experience in operations support, recruitment coordination, or back-office tasks.
• Strong written and verbal English communication abilities.
• Proficiency in Microsoft Office, especially Outlook and Excel.
• Ability to learn new systems quickly and handle high-volume, repetitive tasks.

Responsibilities

• Conduct daily and weekly audits to verify data accuracy and compliance with procedures.
• Update customer records and deactivate numbers upon approved requests.
• Create and maintain Outlook rules to organize emails and workflows.
• Process VMS access requests for authorized users.
• Submit and track VMSA updates, including recruiter mapping and password changes.
• Communicate with client teams and internal stakeholders to address requirements and system concerns.
• Maintain trackers and documentation of completed and pending requests.
• Complete tasks within established deadlines and accuracy standards.

Skills

Administrative experience

Written and verbal English

Time-management

Independent work

Organizational skills

Tools

Microsoft Outlook

Excel

Microsoft Office

Job description

Job Description: About the Role

We are looking for a detail-oriented and highly organized Job Entry Coordinator to support daily administrative operations, system updates, and client coordination activities. This role focuses on maintaining accurate records, managing system access requests, conducting routine audits, and ensuring timely processing of administrative requirements. The ideal candidate has solid administrative experience, strong communication skills, and the ability to learn new systems while handling multiple priorities in a fast-paced environment.

Key Responsibilities

• Conduct daily and weekly audits to verify data accuracy, completeness, and compliance with established procedures.
• Update customer records, including deactivating customer numbers upon approved requests.
• Create and maintain Microsoft Outlook rules to organize emails and streamline workflows.
• Process Vendor Management System (VMS) access requests for authorized users.
• Submit and track VMSA updates, including recruiter mapping, password changes, and other system-related requests.
• Communicate directly with client teams and internal stakeholders to address administrative requirements and system concerns.
• Maintain accurate trackers and documentation of completed and pending requests.
• Complete assigned tasks within established deadlines and accuracy standards.

Qualifications

• At least 2 years of administrative experience, preferably in operations support, recruitment coordination, or a related back-office function.
• Experience coordinating and communicating directly with client teams or external stakeholders.
• Strong written and verbal English communication skills.
• Excellent attention to detail and organizational abilities.
• Proficiency in Microsoft Office, particularly Outlook and Excel.
• Ability to learn new systems, tools, and administrative procedures quickly.
• Comfortable handling high-volume requests and repetitive administrative tasks.
• Strong time-management and problem-solving skills.
• Ability to work independently and collaborate effectively with internal teams.

What We Offer

• Competitive salary package and performance incentives
• Comprehensive HMO Coverage
• Early Regularization eligibility
• Enjoy Hybrid Work Set up at any PSG Sites: Ayala Avenue, Makati; SM North EDSA; EXXA Tower, Bridgetowne; Alabang

PSG Global Solutions provides recruiting services to staffing companies and other large recruiting operations. We are a rapidly growing RPO with nearly 4,000 employees. As part of the Teleperformance Group, we have a global footprint and service RPO engagements across the Americas, Europe, and Asia. PSG is headquartered in Marina Del Rey, CA. As part of the Teleperformance family, PSG upholds the highest standards of ethical behavior and legal business conduct. We are committed to providing a safe, respectful, and transparent recruitment experience for all applicants.

If you ever have concerns about our recruitment or hiring process, you may safely and confidentially report them through the Global Ethics Hotline. We ensure a zero-retaliation policy, and you may also choose to report anonymously. You may report issues such as: Discrimination, unfair or unequal treatment, or bias Violations of applicable laws Behavior that goes against our company values Report online: tp.integrityline.com Philippines toll-free hotline: [phone]

Protecting Yourself During Recruitment

To protect applicants, please note: PSG Global Solutions does not use Telegram or any other instant messaging apps for recruitment or interviews. We never request payments for applications, applicant portals, or any other part of the hiring process. Always apply only through our official Careers portals. Once you apply online, you will receive a unique applicant ID that can be verified by authorized PSG representatives. Do not share personal information or documents without this ID.