Job Entry Coordinator

PSG Global Solutions Inc.; Makati; Hybrid; PHP 360,000 - 480,000; Full time

Benefits offered by this job

Competitive salary package

Comprehensive HMO Coverage

Early Regularization eligibility

Hybrid work setup at PSG Sites

Job summary

PSG Global Solutions Inc. in Makati is seeking a detail-oriented Job Entry Coordinator to support daily operations, system updates, and client coordination.

The role requires auditing data, managing records, and handling VMS access requests with a focus on accuracy and timelines. The ideal candidate has at least 2 years of administrative experience, excellent English communication, and proficiency in Outlook and Excel.

Qualifications

• At least 2 years of administrative experience in operations support or back-office roles.
• Experience coordinating with client teams or external stakeholders.
• Strong written and verbal English communication.
• Excellent attention to detail and organizational abilities.
• Proficiency in Microsoft Office, especially Outlook and Excel.
• Ability to learn new systems quickly.
• Able to handle high-volume, repetitive administrative tasks.
• Strong time-management and problem-solving skills.
• Ability to work independently and with internal teams.

Responsibilities

• Conduct daily and weekly audits to verify data accuracy, completeness, and compliance with procedures.
• Update customer records, including deactivating customer numbers upon approved requests.
• Create and maintain Microsoft Outlook rules to organize emails and streamline workflows.
• Process Vendor Management System (VMS) access requests for authorized users.
• Submit and track VMSA updates, including recruiter mapping, password changes, and other system-related requests.
• Communicate with client teams and internal stakeholders to address administrative requirements and system concerns.
• Maintain accurate trackers and documentation of completed and pending requests.
• Complete assigned tasks within established deadlines and accuracy standards.

Skills

Attention to detail

Organizational skills

Time management

Communication

Multitasking

Independent & collaborative

Tools

Outlook

Excel

Job description

About the Role

We are looking for a detail-oriented and highly organized Job Entry Coordinator to support daily administrative operations, system updates, and client coordination activities. This role focuses on maintaining accurate records, managing system access requests, conducting routine audits, and ensuring timely processing of administrative requirements.

The ideal candidate has solid administrative experience, strong communication skills, and the ability to learn new systems while handling multiple priorities in a fast-paced environment.

Key Responsibilities

• Conduct daily and weekly audits to verify data accuracy, completeness, and compliance with established procedures.

• Update customer records, including deactivating customer numbers upon approved requests.

• Create and maintain Microsoft Outlook rules to organize emails and streamline workflows.

• Process Vendor Management System (VMS) access requests for authorized users.

• Submit and track VMSA updates, including recruiter mapping, password changes, and other system-related requests.

• Communicate directly with client teams and internal stakeholders to address administrative requirements and system concerns.

• Maintain accurate trackers and documentation of completed and pending requests.

• Complete assigned tasks within established deadlines and accuracy standards.

Qualifications

• At least 2 years of administrative experience, preferably in operations support, recruitment coordination, or a related back-office function.

• Experience coordinating and communicating directly with client teams or external stakeholders.

• Strong written and verbal English communication skills.

• Excellent attention to detail and organizational abilities.

• Proficiency in Microsoft Office, particularly Outlook and Excel.

• Ability to learn new systems, tools, and administrative procedures quickly.

• Comfortable handling high-volume requests and repetitive administrative tasks.

• Strong time-management and problem-solving skills.

• Ability to work independently and collaborate effectively with internal teams.

What We Offer

• Competitive salary package and performance incentives

• Comprehensive HMO Coverage

• Early Regularization eligibility

• Enjoy Hybrid Work Set up at any PSG Sites: Ayala Avenue, Makati; SM North EDSA; EXXA Tower, Bridgetowne; Alabang

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