IT Ops & Virtual Card Coordinator — Hybrid, Night Shift

Hammerjack Pty Ltd; Philippines; On-site; PHP 424,000 - 781,000; Full time

Job summary

MicroSourcing in Eastwood, Quezon City is seeking an IT Business Operations Coordinator to manage virtual payment cards, invoices, and vendor records, with a hybrid setup and night shift.

You will coordinate procurement workflows, track approvals, prepare operational reports for IT leadership, and document repeatable processes to support audit and governance.

Join a diverse team that values learning, career growth, and cross‑functional collaboration across IT, Finance, Procurement, and Security.

Qualifications

• Proven experience in IT operations coordination, administrative coordination, executive assistance, procurement, finance operations, or a similar detail-oriented role.
• Strong organizational and time-management skills, with the ability to manage multiple requests, approvals, invoices, orders, and follow-ups simultaneously.
• Exceptional attention to detail and accuracy when maintaining financial, vendor, procurement, and operational records.
• Strong written and verbal communication skills, with the ability to coordinate effectively with internal stakeholders, vendors, and cross-functional teams.
• Willingness and ability to work a night shift schedule with required daily overlap with US Pacific Time business hours.

Responsibilities

• Coordinate the full lifecycle of virtual payment cards, including request intake, approval tracking, subscription assignment, card rotation, and cancellation.
• Maintain accurate records mapping active virtual cards to subscriptions, requesters, owners, approvers, and budget owners.
• Reconcile monthly card statements against expected charges and investigate discrepancies.
• Identify cards associated with cancelled or unused services and coordinate their closure with the appropriate stakeholders.
• Track IT invoices from receipt through approval and payment, following up on pending items and maintaining clear visibility of their status.
• Route invoices and requests through the appropriate approval workflows and maintain documentation required for audit and finance review.
• Track hardware, software, and supply orders throughout the procurement process, coordinating with vendors, Finance, and Procurement on quotes, documentation, and order status.
• Maintain accurate vendor records, including contact information, contract dates, and key terms.
• Coordinate calendars, agendas, logistics, and follow-ups for Corporate IT meetings, vendor calls, and cross-functional reviews.
• Capture meeting notes, decisions, and action items, and proactively track outstanding items through completion.
• Prepare recurring reports and summary materials covering IT spend, order status, approvals, and outstanding action items for IT leadership.
• Maintain team documentation, administrative process guides, runbooks, and organized shared files.
• Document owned processes to ensure they are repeatable, transferable, and easy for the team to follow.
• Identify opportunities to simplify or automate recurring administrative and operational processes.
• Collaborate with IT Engineering, Finance, Procurement, and Security teams, escalating issues with clear context and supporting documentation.
• Provide daily availability and schedule overlap with US Pacific Time business hours to support meetings, coordination, and same-day approvals.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Night shift

Job description

MicroSourcing in Eastwood, Quezon City is seeking an IT Business Operations Coordinator to manage virtual payment cards, invoices, and vendor records, with a hybrid setup and night shift.

You will coordinate procurement workflows, track approvals, prepare operational reports for IT leadership, and document repeatable processes to support audit and governance.

Join a diverse team that values learning, career growth, and cross‑functional collaboration across IT, Finance, Procurement, and Security.