Hybrid Night-Shift IT Operations Coordinator — Growth & Perks

Manatal; Philippines; Hybrid; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Dependents coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Flexible work arrangements

Inclusive culture

Job summary

MicroSourcing in Eastwood, Quezon City is seeking a Corporate IT Operations Coordinator to manage the full lifecycle of virtual payments, procurement workflows, and IT spend tracking. The role requires coordinating calendars, vendor records, and cross-functional meetings, with hybrid work and night-shift overlap with US Pacific Time.

You'll collaborate with IT, Finance, Procurement, and Security, document processes, and prepare recurring operational reports for IT leadership.

Qualifications

• Proven experience in IT operations coordination, administrative coordination, executive assistance, procurement, finance operations, or a similar detail-oriented role
• Strong organizational and time-management skills, with the ability to manage multiple requests, approvals, invoices, orders, and follow-ups simultaneously
• Exceptional attention to detail and accuracy when maintaining financial, vendor, procurement, and operational records
• Strong written and verbal communication skills, with the ability to coordinate effectively with internal stakeholders, vendors, and cross-functional teams
• Willingness and ability to work a night shift schedule with required daily overlap with US Pacific Time business hours

Responsibilities

• Coordinate the full lifecycle of virtual payment cards, including request intake, approval tracking, subscription assignment, card rotation, and cancellation
• Maintain accurate records mapping active virtual cards to subscriptions, requesters, owners, approvers, and budget owners
• Reconcile monthly card statements against expected charges and investigate or escape discrepancies, unexpected charges, and inactive cards
• Identify cards associated with cancelled or unused services and coordinate their closure with the appropriate stakeholders
• Track IT invoices from receipt through approval and payment, following up on pending items and maintaining clear visibility of their status
• Route invoices and requests through the appropriate approval workflows and maintain documentation required for audit and finance review
• Track hardware, software, and supply orders throughout the procurement process, coordinating with vendors, Finance, and Procurement on quotes, documentation, and order status
• Maintain accurate vendor records, including contact information, contract dates, and key terms
• Coordinate calendars, agendas, logistics, and follow-ups for Corporate IT meetings, vendor calls, and cross-functional reviews
• Capture meeting notes, decisions, and action items, and proactively track outstanding items through completion
• Prepare recurring reports and summary materials covering IT spend, order status, approvals, and outstanding action items for IT leadership
• Maintain team documentation, administrative process guides, runbooks, and organized shared files
• Document owned processes to ensure they are repeatable, transferable, and easy for the team to follow
• Identify opportunities to simplify or automate recurring administrative and operational processes
• Collaborate with IT Engineering, Finance, Procurement, and Security teams, escalating issues with clear context and supporting documentation
• Provide daily availability and schedule overlap with US Pacific Time business hours to support meetings, coordination, and same-day approvals

Skills

IT operations coordination

Administrative coordination

Executive assistance

Procurement

Finance operations

Detail-oriented

Organizational skills

Time-management

Communication skills

Night shift schedule

Tools

Procurement platforms

CRM platforms

IT management platforms

Finance management platforms

Job description

MicroSourcing in Eastwood, Quezon City is seeking a Corporate IT Operations Coordinator to manage the full lifecycle of virtual payments, procurement workflows, and IT spend tracking. The role requires coordinating calendars, vendor records, and cross-functional meetings, with hybrid work and night-shift overlap with US Pacific Time.

You'll collaborate with IT, Finance, Procurement, and Security, document processes, and prepare recurring operational reports for IT leadership.