IT Operations & Procurement Specialist - Hybrid Night Shift

MicroSourcing; Manila; Hybrid; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Dependent coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Above-market pay

Job summary

MicroSourcing in Manila is seeking an IT Operations & Procurement Specialist for a hybrid role with night shift in Eastwood, Quezon City. You will manage virtual payment cards, vendor records, IT spend, and procurement workflows while coordinating with IT, Finance, Procurement, and Security teams.

The role requires meticulous record-keeping, strong cross-functional communication, and the ability to ensure smooth daily operations with US Pacific Time overlap.

Qualifications

• Experience in IT operations coordination, administrative coordination, executive assistance, procurement, finance operations, or similar detail-oriented roles.
• Strong organizational and time-management skills, with the ability to manage multiple requests, approvals, invoices, orders, and follow-ups simultaneously.
• Exceptional attention to detail and accuracy when maintaining financial, vendor, procurement, and operational records.
• Strong written and verbal communication skills, with the ability to coordinate effectively with internal stakeholders, vendors, and cross-functional teams.
• Willingness and ability to work a night shift schedule with required daily overlap with US Pacific Time business hours.

Responsibilities

• Coordinate the full lifecycle of virtual payment cards, including request intake, approval tracking, subscription assignment, card rotation, and cancellation.
• Maintain accurate records mapping active virtual cards to subscriptions, requesters, owners, approvers, and budget owners.
• Reconcile monthly card statements against expected charges and investigate discrepancies, unexpected charges, and inactive cards.
• Identify cards associated with cancelled or unused services and coordinate their closure with stakeholders.
• Track IT invoices from receipt through approval and payment, following up on pending items and maintaining clear visibility of their status.
• Route invoices and requests through the appropriate approval workflows and maintain documentation required for audit and finance review.
• Track hardware, software, and supply orders throughout the procurement process, coordinating with vendors, Finance, and Procurement on quotes, documentation, and order status.
• Maintain accurate vendor records, including contact information, contract dates, and key terms.
• Coordinate calendars, agendas, logistics, and follow-ups for Corporate IT meetings, vendor calls, and cross-functional reviews.
• Capture meeting notes, decisions, and action items, and proactively track outstanding items through completion.
• Prepare recurring reports and summary materials covering IT spend, order status, approvals, and outstanding action items for IT leadership.
• Maintain team documentation, administrative process guides, runbooks, and organized shared files.
• Document owned processes to ensure they are repeatable, transferable, and easy for the team to follow.
• Identify opportunities to simplify or automate recurring administrative and operational processes.
• Collaborate with IT Engineering, Finance, Procurement, and Security teams, escalating issues with clear context and supporting documentation.
• Provide daily availability and schedule overlap with US Pacific Time business hours to support meetings, coordination, and same-day approvals.

Skills

IT operations coordination

Procurement coordination

Administrative coordination

Job description

MicroSourcing in Manila is seeking an IT Operations & Procurement Specialist for a hybrid role with night shift in Eastwood, Quezon City. You will manage virtual payment cards, vendor records, IT spend, and procurement workflows while coordinating with IT, Finance, Procurement, and Security teams.

The role requires meticulous record-keeping, strong cross-functional communication, and the ability to ensure smooth daily operations with US Pacific Time overlap.