IT Operations & Procurement Coordinator (Night Shift)

MicroSourcing; Metro Manila; Hybrid; PHP 600,000 - 800,000; Full time

Job summary

MicroSourcing is hiring a Corporate IT Operations Coordinator in Eastwood, Quezon City. The role is hybrid with a night shift, requiring coordination of IT operations, procurement, vendor management, and financial processes across teams and vendors.

You will manage virtual payment cards, track invoices, maintain vendor records, and prepare IT spend reports while ensuring clear documentation and audit readiness.

Qualifications

• Proven experience in IT operations coordination or similar detail-oriented role.
• Strong organizational and time-management skills with multiple requests, approvals, invoices, orders, and follow-ups.
• Exceptional attention to detail in maintaining financial, vendor, procurement, and operational records.
• Strong written and verbal communication with internal stakeholders, vendors, and cross-functional teams.
• Willingness to work a night shift with daily overlap with US Pacific Time business hours.

Responsibilities

• Coordinate the full lifecycle of virtual payment cards, including request intake, approval tracking, subscription assignment, card rotation, and cancellation.
• Maintain accurate records mapping active virtual cards to subscriptions, requesters, owners, approvers, and budget owners.
• Reconcile monthly card statements and investigate discrepancies, unexpected charges, and inactive cards.
• Identify cards linked to cancelled or unused services and coordinate closure with stakeholders.
• Track IT invoices from receipt through approval and payment, following up on pending items.
• Route invoices and requests through appropriate approval workflows and maintain audit documentation.
• Track hardware, software, and supply orders through procurement, coordinating with vendors, Finance, Procurement.
• Maintain accurate vendor records including contact info, contracts, and key terms.
• Coordinate calendars, agendas, logistics, and follow-ups for IT meetings and vendor calls.
• Capture meeting notes and action items, and track outstanding items through completion.
• Prepare recurring reports covering IT spend, order status, approvals, and outstanding actions.
• Maintain team documentation and runbooks; document owned processes for repeatability.
• Identify opportunities to automate recurring administrative tasks.
• Collaborate with IT Engineering, Finance, Procurement, and Security teams with clear context.
• Provide daily availability and overlap with US Pacific Time hours for meetings and approvals.

Skills

IT ops coordination

Administrative coordination

Procurement

Finance operations

Executive assistance

Vendor coordination

Communication skills

Night shift flexibility

Tools

CRM platforms

IT management platforms

Vendor databases

Job description

MicroSourcing is hiring a Corporate IT Operations Coordinator in Eastwood, Quezon City. The role is hybrid with a night shift, requiring coordination of IT operations, procurement, vendor management, and financial processes across teams and vendors.

You will manage virtual payment cards, track invoices, maintain vendor records, and prepare IT spend reports while ensuring clear documentation and audit readiness.