IT Operations Coordinator - Hybrid, Night Shift

Hammerjack Pty Ltd; Philippines; Hybrid; PHP 360,000 - 720,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Performance bonuses

Flexible work arrangements

Job summary

MicroSourcing in the Philippines is seeking an IT Operations Coordinator for a hybrid role in Eastwood, Quezon City. You will manage the full lifecycle of virtual payment cards, keep precise vendor and budget records, and ensure timely reconciliation of IT invoices.

You will coordinate procurement workflows, prepare leadership reports, and drive process improvements across IT, Finance, and Procurement while maintaining strong cross-functional collaboration.

Qualifications

• Proven experience in IT operations coordination, administrative coordination, executive assistance, procurement, finance operations, or a similar role.
• Strong organizational and time-management skills, with the ability to manage multiple requests, approvals, invoices, orders, and follow-ups.
• Attention to detail and accuracy when maintaining financial, vendor, procurement, and operational records.
• Excellent written and verbal communication, able to coordinate with stakeholders, vendors, and cross-functional teams.
• Willingness to work a night shift schedule with overlap with US Pacific Time hours.

Responsibilities

• Coordinate the full lifecycle of virtual payment cards, including intake, tracking, subscription assignment, rotation, and cancellation.
• Maintain records mapping active cards to subscriptions, requesters, owners, approvers, and budget owners.
• Reconcile monthly card statements and investigate discrepancies, unexpected charges, and inactive cards.
• Identify cards for cancelled or unused services and coordinate closure with stakeholders.
• Track IT invoices from receipt through approval and payment, keeping status visibility.
• Route invoices and requests through approval workflows and document for audit and finance review.
• Track hardware, software, and supply orders; coordinate with vendors, Finance, and Procurement on quotes and orders.
• Maintain vendor records, contracts, dates, and key terms.
• Coordinate calendars, agendas, logistics, and follow-ups for Corporate IT meetings and vendor calls.
• Capture meeting notes, decisions, and actions; track outstanding items through completion.
• Prepare recurring IT spend, order status, approvals, and action-item reports for IT leadership.
• Maintain runbooks and shared files; document processes for repeatability and transferability.
• Identify opportunities to simplify or automate recurring administrative tasks.
• Collaborate with IT Engineering, Finance, Procurement, and Security; escalate with context and documentation.
• Provide daily availability and schedule overlap with US Pacific Time business hours.

Skills

IT Operations

Administrative Coordination

Executive Support

Procurement Ops

Finance Operations

Vendor Coordination

Tools

Procurement System

Finance Platform

IT Management Tool

CRM System

Job description

MicroSourcing in the Philippines is seeking an IT Operations Coordinator for a hybrid role in Eastwood, Quezon City. You will manage the full lifecycle of virtual payment cards, keep precise vendor and budget records, and ensure timely reconciliation of IT invoices.

You will coordinate procurement workflows, prepare leadership reports, and drive process improvements across IT, Finance, and Procurement while maintaining strong cross-functional collaboration.