Interview Coordinator / Scheduler | Remote | Quezon City

OpsArmy Careers; Philippines; On-site; PHP 2,433,000 - 3,954,000; Full time

Job summary

OpsArmy Careers is seeking an Interview Coordinator / Scheduler to manage the interview process, review applications, coordinate interviews, and ensure a seamless candidate experience. This full-time, remote role focuses on efficient scheduling and accurate records.

You will work Monday–Friday during Eastern Time business hours, with occasional weekend prep, handling 12–20 interviews daily and maintaining the ATS.

Qualifications

• Excellent organizational, communication, and time management skills.
• Comfortable making outbound calls and following up with candidates.
• Ability to manage multiple priorities in a fast-paced environment.
• Customer service, administrative, or scheduling experience preferred.
• Recruiting experience is a plus but not required.
• Healthcare, ABA, or RBT knowledge is an advantage but not required.

Responsibilities

• Review 20–60 applications daily and identify qualified candidates.
• Contact candidates and schedule 12–20 interviews per day.
• Maintain accurate candidate records in the applicant tracking system.
• Verify RBT certifications through the BACB Registry when applicable.
• Follow up with unresponsive candidates and re-engage qualified applicants during slower periods.
• Ensure a positive and professional candidate experience throughout the hiring process.
• Keep the interview pipeline organized and moving efficiently.

Skills

Organizational skills

Communication skills

Time management

Outbound calling

Scheduling experience

Customer service experience

Tools

Salesforce

Workable ATS

BACB Registry

Google Workspace

Microsoft Office

Job description

Interview Coordinator / Scheduler | Full-Time | Remote

About The Role

We are seeking a highly organized and detail-oriented Interview Coordinator / Scheduler to help manage our interview process and ensure a seamless candidate experience. This role focuses on reviewing applications, coordinating interviews, communicating with candidates, and maintaining an efficient interview pipeline.

Recruiting experience is not required. Candidates with strong customer service, scheduling, administrative, or coordination experience are encouraged to apply.

Schedule

• Full-time, Monday–Friday during Eastern Time (ET) business hours.
• Availability for a few hours on either Saturday or Sunday is required to help prepare the Monday interview pipeline.
• Future schedules may include staggered shifts to support expanded interview coverage.

Key Responsibilities

• Review 20–60 applications daily and identify qualified candidates.
• Contact candidates and schedule 12–20 interviews per day.
• Maintain accurate candidate records in the applicant tracking system.
• Verify RBT certifications through the BACB Registry when applicable.
• Follow up with unresponsive candidates and re-engage qualified applicants during slower periods.
• Ensure a positive and professional candidate experience throughout the hiring process.
• Keep the interview pipeline organized and moving efficiently.

Qualifications

• Excellent organizational, communication, and time management skills.
• Comfortable making outbound calls and following up with candidates.
• Ability to manage multiple priorities in a fast-paced environment.
• Customer service, administrative, or scheduling experience preferred.
• Recruiting experience is a plus but not required.
• Healthcare, ABA, or RBT knowledge is an advantage but not required.

Tools & Systems

• Salesforce
• Workable ATS
• BACB Registry
• Google Workspace
• Microsoft Office

What Success Looks Like

Success in this role is measured by:

• Maintaining a full and organized interview pipeline.
• Scheduling interviews efficiently and accurately.
• Providing timely communication and an excellent candidate experience.
• Demonstrating responsiveness, attention to detail, and strong organizational skills.