Importation Management Officer

Digits Trading Corporation; Quezon City; Vor Ort; PHP 420.000 - 750.000; Vollzeit

Zusammenfassung

Digits Trading Corporation is seeking an Importation Management Officer to coordinate and monitor international freight movements by sea, air, and land. You will liaise with freight forwarders, brokers, shipping lines, and government agencies to ensure compliance and on-time delivery.

The role requires a degree in Customs Administration or related field, and at least 3 years in logistics with strong knowledge of customs processes.

Qualifikationen

• Degree in BS Customs Administration or related field.
• At least 3 years working experience in logistics, specifically import/export.
• Highly knowledgeable on Customs processes and laws.
• Proficiency in managing systems and using different technological tools to complete tasks.
• Has a strong sense of growth and development; pushing out innovative ideas and managing those ideas through effective multi-tasking, stakeholder management, all the while delivering them within the deadline.
• Must be good communicator; strong written and verbal English proficiency, can cross-collaborate with multiple departments and carry out changes and updates to team members.

Aufgaben

• Coordinate with external stakeholders to facilitate efficient shipment processing and provide timely updates.
• Prepare, review, and verify shipping and import documents to ensure accuracy before submission to authorities.
• Submit required documents to customs brokers and authorities for processing.
• Maintain complete shipment records in the shipment management system.
• Assist in computation and processing of payments for import duties and taxes.
• Process and monitor permits, accreditations, and certificates including import permits and FDA-related documents.
• Facilitate timely release of shipments by following up with stakeholders involved in customs processing.
• Coordinate customs clearance updates with the Logistics team for timely delivery.
• Monitor shipment timelines and advise on potential demurrage, detention, or delays.
• Prepare and submit accurate daily, monthly, and other required importation reports.

Kenntnisse

Stakeholder management

English proficiency

Logistics coordination

Documentation skills

Ausbildung

BS Customs Administration or related field

Tools

ERP systems

Customs documentation software

Jobbeschreibung

A. Job Summary

The Importation Management Officer is responsible for coordinating and monitoring importation activities and international freight movements by sea, air, and/or land. The role serves as a key point of coordination among freight forwarders, customs brokers, shipping lines, government agencies, internal departments, and other relevant stakeholders to ensure that shipments comply with applicable requirements and are processed and delivered within the agreed timelines. The position also maintains accurate shipment records and provides timely updates on shipment status, potential delays, and other importation-related concerns.

B. Duties & Responsibilities

• Coordinate with external stakeholders, including freight forwarders, customs brokers, port authorities, shipping lines, and government agencies, as well as internal Logistics and other relevant departments, to facilitate efficient shipment processing and provide timely updates.

• Prepare, review, and verify shipping and importation documents, such as Bills of Lading, Form E, packing lists, invoices, and other required documents, to ensure the accuracy and completeness of information before submission to customs brokers, government agencies, and other concerned parties.

• Submit the required shipping and importation documents to customs brokers and relevant authorities for customs processing and clearance.

• Maintain complete, accurate, and up-to-date shipment records and supporting documents in the freight or shipment management system.

• Assist in the computation, preparation, filing, and processing of payments for applicable Bureau of Customs duties, taxes, and other import-related charges.

• Process and monitor the application, maintenance, and renewal of required permits, accreditations, and certificates, including import permits and FDA-related documents, as applicable.

• Facilitate the timely release of shipments by regularly following up with stakeholders involved in customs processing and monitoring shipment departure, arrival, and clearance status. Identify and promptly address documentation gaps or processing concerns that may delay release.

• Coordinate customs clearance updates with the Logistics team and other concerned departments to support proper information flow and timely delivery of shipments.

• Monitor shipment timelines and promptly advise the Logistics team and other concerned stakeholders of potential demurrage, detention, storage charges, or other delays.

• Prepare and submit accurate and timely daily, monthly, and other required importation reports for management and relevant stakeholders.

C. Job Qualifications

• Degree in BS Customs Bachelor’s Administration or supply chain related field

• At least 3 years working experience in the field of logistics, specifically import/export

• Highly knowledgeable on Customs processes and laws

• Proficiency in managing systems and using different technological tools to complete tasks

• Has a strong sense of growth and development; pushing out innovative ideas and managing those ideas through effective multi-tasking, stakeholder management, all the while delivering them within the deadline.

• Must be good communicator; strong written and verbal English proficiency, can cross-collaborate with multiple departments and carry out changes and updates to team members.