Importation Associate/Coordinator

Consistent Frozen Solutions Corporation; Philippines; On-site; PHP 279,000 - 469,000; Full time

Job summary

Consistent Frozen Solutions Corporation in the Philippines seeks an Importation and Inbound Coordinator to forecast container arrivals, coordinate with buyers, brokers, consignees and suppliers, and resolve import-related issues.

The role involves handling required documentation and clearances, validating supplier documents, updating the shipping monitor, and processing supplier payments. Fresh graduates are welcome to apply.

Qualifications

• Fresh graduates are welcome to apply.
• Knowledge of import logistics and supplier management is preferred.
• Excellent communication and administrative skills.

Responsibilities

• Forecast container arrivals.
• Data analysis.
• Coordinate shipment status with Buyers.
• Coordinate with brokers, consignee and suppliers to resolve importation issues.
• Facilitate paperwork and documentation for clearances, bill of lading, packing list, COOs.
• Validate supplier documents (health certificate, origin, tariff code, etc.).
• Update shipping details in the monitoring sheet.
• Process supplier payments.

Skills

Excel

MS Office

Data analysis

Communication skills

Organized

Problem-solving

Education

Customs Administration or Operations Management degree

Job description

BRIEF SUMMARY

Importation and Inbound Coordinator is responsible for predicting container arrivals, coordinating with various stakeholders such as buyers, brokers, consignees, and suppliers, resolving any importation issues that may arise, and handling all necessary documentation and clearances. Additionally, the role requires validating supplier documents for accuracy, updating shipping details in a monitoring sheet, and processing supplier payments.

DUTIES AND RESPONSIBILITIES

• Helps in forecasting of container arrivals
• Data analysis
• Coordinates with Buyers on the status of the shipment and goods
• Coordinates with the brokers, consignee and suppliers in a timely manner to resolve importation issues
• Facilitates paperwork and documentation needed to include clearances, bill of landing, packing list, certificate of landing among others
• Validates the documents from the suppliers to ensure accuracy such as: health certificate, country of origin, tariff code and others
• Encodes and updates shipping details to the monitoring sheet
• Processes payment of suppliers

QUALIFICATIONS

• Graduate of Customs Administration or Operations Management.
• Fresh graduates are welcome to apply.
• Knowledgeable in import logistics, coordination of delivery, purchasing and supplier management.
• Relevant professional qualification and field experience is an advantage
• Above average proficiency in MS Office particularly in Excel
• Excellent communication and administrative skills
• Organized and detail-oriented
• Problem-solving mindset and able to adhere to tight schedules
• Demonstrates excellent interpersonal, presentation and communication skills in a fast-paced environment.