Import/Export Executive

Rising Red Dragon IMEXCO; Quezon City; On-site; PHP 279,000 - 390,600; Full time

Job summary

A logistics company located in Quezon City is looking for a qualified professional in import processes. Responsibilities include managing documentation, customs compliance, and coordinating with suppliers. Candidates should have a Bachelor’s Degree in a related field and 1-2 years of experience in logistics or customs. Strong communication and problem-solving skills are essential. Competitive salary and a collaborative work environment are offered.

Qualifications

• At least 1-2 years of experience in importation or logistics preferred.
• Experience with customs clearance and Philippine import regulations is highly desirable.

Responsibilities

• Prepare and process necessary import documents.
• Coordinate with customs brokers for compliance with regulations.
• Track incoming shipments and manage inventory records.
• Liaise with international suppliers for order processing.
• Coordinate transport with freight forwarders and shipping companies.
• Monitor import costs and work to minimize expenses.
• Maintain records of import transactions.
• Identify potential risks in the importation process.

Skills

Knowledge of Import Regulations

Communication Skills

Attention to Detail

Problem-Solving Skills

Time Management

Computer Skills

Customer Orientation

Negotiation Skills

Education

Bachelor’s Degree in Business Administration or related field

Tools

Microsoft Office Suite

Logistics management software

Job description

Import Documentation

• Prepare and process necessary import documents (e.g., Bill of Lading, Commercial Invoice, Packing List, Import Permit, etc.).
• Ensure all documents are compliant with Philippine import regulations and customs laws.

Customs Compliance

• Coordinate with customs brokers to ensure all shipments comply with the Bureau of Customs (BOC) regulations.
• Keep updated on import-related regulations, taxes, tariffs, and duties.
• Resolve issues related to customs clearance and ensure timely release of goods.

Inventory Management

• Track the status of incoming shipments and manage inventory records.
• Coordinate with warehouse staff to ensure proper storage and timely delivery of imported goods.

Vendor and Supplier Coordination

• Liaise with international suppliers and vendors to ensure proper order processing, shipment schedules, and logistics coordination.
• Verify and follow up on shipment details, including terms of delivery and payment.

Logistics Management

• Coordinate with freight forwarders and shipping companies for the transport of goods.
• Ensure goods are delivered on time and within budget by tracking shipments and resolving any delays.

Cost Control

• Monitor import costs and work to minimize expenses through efficient processes and negotiation with suppliers or shipping partners.
• Review import invoices to ensure accuracy in charges and payment terms.

Reporting

• Maintain records of import transactions, including costs, shipment details, and customs clearance status.
• Prepare reports for management on the status of imports, potential issues, and cost savings.

Risk Management

• Identify potential risks in the importation process (e.g., delays, cost overruns, damage to goods) and propose solutions.
• Ensure compliance with health and safety regulations, particularly for regulated goods (e.g., food, chemicals, medicines).

Customer Service

• Communicate with internal teams and external stakeholders regarding the status of import shipments and any issues that arise.
• Provide excellent customer service by addressing concerns related to product arrival and import status.

Qualifications

Education:

• Bachelor’s Degree in Business Administration, Supply Chain Management, Logistics, Customs Administration, or any related field.

Work Experience:

• At least 1-2 years of experience in importation, logistics, supply chain management, or a related field is preferred.
• Experience with customs clearance and knowledge of Philippine import regulations is highly desirable.

Skills and Competencies:

• 1. Knowledge of Import Regulations:
• • Strong understanding of Philippine Bureau of Customs (BOC) rules and regulations.
• • Familiarity with international shipping terms (Incoterms) and import/export documentation.
• 2. Communication Skills:
• • Effective verbal and written communication skills in English and Filipino to coordinate with suppliers, customs, and internal teams.
• 3. Attention to Detail:
• • Ability to manage multiple tasks, check documents for accuracy, and ensure compliance with regulations.
• 4. Problem-Solving Skills:
• • Ability to identify and resolve issues related to imports, such as shipment delays, discrepancies in documentation, and unexpected costs.
• 5. Time Management:
• • Ability to manage deadlines and prioritize tasks to ensure the timely arrival of goods.
• 6. Computer Skills:
• • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• • Familiarity with logistics management software or ERP systems is a plus.
• 7. Customer Orientation:
• • Strong customer service skills, both internally (with colleagues) and externally (with suppliers and stakeholders).
• 8. Negotiation Skills:
• • Ability to negotiate favorable terms with vendors, shipping companies, and other partners to reduce import costs.

Personal Attributes

• • High level of integrity and reliability.
• • Proactive attitude with a strong sense of responsibility.
• • Ability to work under pressure and handle stressful situations.
• • Certification in Customs Brokerage or knowledge of the Philippine customs processes is a plus.
• • Familiarity with HS Code classification and tariff systems.
• • Experience in handling specific types of goods (e.g., perishable items, pharmaceuticals, electronics, etc.) is advantageous.