Import Documentation Specialist

LINKQUICK TRANS CARGO LOGISTICS; Caloocan; On-site; PHP 279,000 - 424,000; Full time

Job summary

LINKQUICK TRANS CARGO LOGISTICS is seeking an Import Documentation Specialist to prepare, verify, and manage shipping paperwork for international cargo. You will ensure compliance with local trade laws and smooth deliveries.

Responsibilities include creating and reviewing invoices, packing lists, bills of lading, and origin certificates; coordinating with customs brokers; monitoring vessel schedules; and maintaining orderly records for audits and billing.

Qualifications

• Bachelor's degree in Customs Administration, Supply Chain Management, Logistics or related field.
• Computer literacy with Microsoft Office and familiarity with logistics software or customs portals (e.g., BOC E2M).
• Attention to detail, strong organizational abilities, and clear verbal and written communication under tight deadlines.

Responsibilities

• Create and review import files: commercial invoices, packing lists, bills of lading, origin certificates.
• Coordinate with customs brokers and agencies like the Bureau of Customs (BOC) for clearances, permits, and declarations.
• Monitor vessel arrivals, berthing, and transit milestones; update teams and clients in real time.
• Communicate daily with international suppliers, shipping lines, freight forwarders, and warehouse personnel.
• Maintain organized physical and digital filing systems for audits, billing reconciliation, and discrepancy resolution.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Education

Bachelor's degree in Customs Administration, Supply Chain Management, Logistics

Tools

Microsoft Office

BOC E2M

Job description

About the role

An Import Documentation Specialist prepares, verifies, and manages shipping and customs paperwork to ensure smooth international cargo delivery and compliance with local trade laws.

Key responsibilities

• Create and review critical import files, including commercial invoices, packing lists, bills of lading, and certificates of origin
• Coordinate with customs brokers and agencies like the Bureau of Customs (BOC) to process clearances, permits, and tax declarations
• Monitor vessel arrivals, berthing schedules, and transit milestones, updating internal teams and clients in real time
• Communicate daily with international suppliers, shipping lines, freight forwarders, and warehouse personnel
• Maintain organized physical and digital filing systems for audits, billing reconciliation, and discrepancy resolution

About you

• Bachelor's degree in Customs Administration, Supply Chain Management, Logistics, or a related field
• Computer literacy, proficiency in Microsoft Office, and familiarity with logistics software or customs portals (e.g., BOC E2M)
• Exceptional attention to detail, strong organizational abilities, and clear verbal and written communication under tight deadlines