IMPORTANT ASSISTANT (FEMALE)

MKS Workforce Management Services Inc.; Mandaluyong; On-site; PHP 260,000 - 340,000; Full time

Job summary

MKS Workforce Management Services Inc. is seeking an organized administrative coordinator to support senior staff with scheduling, correspondence, and meeting logistics. The role includes coordinating journalism projects, research, and managing media archives.

You will assist in editorial workflows, calendars, and liaise with departments and external stakeholders. A strong writing mindset, attention to detail, and confidentiality are essential for success in a fast-paced media environment.

Qualifications

• Excellent organisational and time management skills with the ability to juggle multiple tasks and priorities simultaneously.
• Strong written and verbal communication skills in English, with attention to detail and accuracy.
• Proficiency in Microsoft Office applications and familiarity with digital media tools and platforms.
• A keen interest in journalism, media, arts, or writing, with basic knowledge of editorial processes.
• Ability to work collaboratively with creative professionals and adapt to a fast-paced media environment.
• Strong interpersonal skills and a professional, courteous demeanor.
• Discretion and confidentiality when handling sensitive information and communications.
• Problem-solving ability and proactive approach to identifying and addressing challenges.
• Preferred: Experience in a media, advertising, or publishing environment.
• Preferred: Familiarity with content management systems or editorial software.

Responsibilities

• Provide comprehensive administrative support to senior staff members, including scheduling, correspondence management, and organisation of meetings and events
• Assist with the coordination and management of journalism and writing projects from conception to completion
• Support the research, fact-checking, and verification processes for articles, features, and written content
• Manage editorial calendars and timelines to ensure deadlines are met consistently
• Liaise between different departments and external stakeholders to facilitate smooth communication and project progression
• Assist in the organisation and maintenance of media archives, documents, and reference materials
• Provide support with media monitoring, trend analysis, and competitive research as required
• Help with the preparation of presentations, proposals, and other materials for internal and external audiences
• Support event coordination and management for company activities, launches, and media-related functions
• Perform general office management duties to maintain an efficient and professional working environment

Skills

Administrative support

Scheduling

Communication

MS Office

Journalism interest

Editing support

Discretion

Job description

Key responsibilities

• Provide comprehensive administrative support to senior staff members, including scheduling, correspondence management, and organisation of meetings and events


• Assist with the coordination and management of journalism and writing projects from conception to completion


• Support the research, fact-checking, and verification processes for articles, features, and written content


• Manage editorial calendars and timelines to ensure deadlines are met consistently


• Liaise between different departments and external stakeholders to facilitate smooth communication and project progression


• Assist in the organisation and maintenance of media archives, documents, and reference materials


• Provide support with media monitoring, trend analysis, and competitive research as required


• Help with the preparation of presentations, proposals, and other materials for internal and external audiences


• Support event coordination and management for company activities, launches, and media-related functions


• Perform general office management duties to maintain an efficient and professional working environment

What we're looking for

• Excellent organisational and time management skills with the ability to juggle multiple tasks and priorities simultaneously


• Strong written and verbal communication skills in English, with attention to detail and accuracy


• Proficiency in Microsoft Office applications and familiarity with digital media tools and platforms


• A keen interest in journalism, media, arts, or writing, with basic knowledge of editorial processes


• Ability to work collaboratively with creative professionals and adapt to a fast-paced media environment


• Strong interpersonal skills and a professional, courteous demeanor


• Discretion and confidentiality when handling sensitive information and communications


• Problem-solving ability and proactive approach to identifying and addressing challenges


• Preferred: Experience in a media, advertising, or publishing environment


• Preferred: Familiarity with content management systems or editorial software