Executive Assistant (JO - 10142026 - PTEA)

Rippedboxstation; Metro Manila; Remote; PHP 276,000 - 482,000; Part time

Job summary

Rippedboxstation is seeking an Executive Assistant to provide administrative, marketing, and operational support in a part-time role. You will organize content projects, manage digital assets, and build a searchable testimonial database.

The position involves researching communications strategies, coordinating tasks, and leveraging AI tools to boost efficiency. CST time zone alignment for scheduled work hours.

Qualifications

• Proven experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, Marketing Assistant, Content Assistant, or similar support role.
• Strong English proficiency with excellent reading, writing, editing and professional correspondence.
• Experience supporting marketing operations, content management, communications, or project coordination is highly preferred.
• Strong ability to organize digital content, databases, files, and documentation systems.
• Excellent attention to detail and organizational skills in a fast-paced environment.
• Willingness to start with a part-time arrangement and expand based on workload.
• Experience with AI-assisted workflows and productivity technologies is an advantage.

Responsibilities

• Provide administrative, marketing, and operational support to improve executive productivity and streamline daily workflows.
• Manage and organize content-related projects, including collecting, reviewing, categorizing, and maintaining marketing materials.
• Retrieve, organize, and maintain video transcripts, captions, recordings, and digital content assets.
• Build and maintain a searchable database of testimonials with categorization and documentation.
• Review content to identify compelling quotes and opportunities for repurposing.
• Conduct research and information gathering to support communication strategies and marketing initiatives.
• Develop and maintain content libraries, project trackers, databases, and organized digital filing systems.
• Coordinate and monitor projects, tasks, deadlines, and deliverables for timely completion.
• Use AI tools and productivity technologies to automate repetitive tasks and improve workflows.
• Support content organization, communications projects, and marketing operations through accurate documentation.
• Maintain professional written communication through emails, reports, summaries, and updates.
• Identify pending tasks, anticipate business needs, and provide proactive solutions with minimal supervision.
• Handle confidential information with professional discretion and accuracy.
• Perform additional administrative tasks to support growth and efficiency.

Skills

Executive Assistant

Virtual Assistant

Administrative Assistant

Marketing Assistant

Content Assistant

Project coordination

Tools

Microsoft 365

Google Workspace

Project management tools

Content management systems

Collaboration platforms

Job description

Position: Executive Assistant

Number of hours: 20 hours per week

Schedule: CST Time zone

Key Responsibilities

• Provide administrative, marketing, and operational support to improve executive productivity and streamline daily workflows.




• Manage and organize content-related projects, including collecting, reviewing, categorizing, and maintaining marketing materials.




• Retrieve, organize, and maintain video transcripts, captions, recordings, and digital content assets for future use.




• Build and maintain a searchable database of parent, student, and alumni testimonials, including categorization and documentation of key stories and insights.




• Review existing content to identify compelling quotes, success stories, testimonials, and content repurposing opportunities.




• Conduct research and information gathering to support communication strategies, marketing initiatives, and business projects.




• Assist in developing and maintaining content libraries, project trackers, databases, and organized digital filing systems.




• Coordinate and monitor projects, recurring tasks, deadlines, and deliverables to ensure timely completion.




• Use AI tools and productivity technologies to automate repetitive tasks, organize information, improve workflows, and increase operational efficiency.




• Support content organization, communications projects, and marketing operations through accurate documentation and follow-through.




• Maintain professional written communication through emails, reports, summaries, and project updates.




• Identify pending tasks, anticipate business needs, and proactively provide solutions and recommendations with minimal supervision.




• Handle confidential information, internal communications, and organizational data with professional discretion and accuracy.




• Perform additional administrative and operational tasks as needed to support business growth and efficiency.

Qualifications

• Proven experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, Marketing Assistant, Content Assistant, or similar support role.




• Strong English proficiency with excellent reading comprehension, written communication, editing, and professional correspondence skills.




• Experience supporting marketing operations, content management, communications, or project coordination is highly preferred.




• Strong ability to organize and manage digital content, databases, files, and documentation systems.




• Highly skilled in research, information gathering, content review, and data organization.




• Comfortable working with AI tools, automation platforms, and productivity technologies to improve efficiency.




• Excellent attention to detail, with the ability to identify important information, patterns, and opportunities from large amounts of content.




• Strong organizational and project management skills, including maintaining trackers, deadlines, and recurring workflows.




• Ability to work independently, take ownership of responsibilities, and complete tasks with minimal supervision.




• Strong problem-solving skills with the ability to anticipate needs and recommend improvements.




• Proficient in Microsoft 365, Google Workspace, project management tools, content management systems, and collaboration platforms.




• Ability to manage multiple priorities in a fast-paced, changing environment while maintaining accuracy and quality.




• Dependable, proactive, detail-oriented, and capable of creating efficient systems and processes.




• Willingness to begin with a part-time arrangement, with the potential to expand based on workload and performance.




• Experience working with AI-assisted workflows, marketing support, content repurposing, or communications projects is an advantage.