Hybrid Administrative & Invoicing Specialist

SGS; Muntinlupa; Hybrid; PHP 335,000 - 580,000; Full time

Job summary

SGS, a global leader in testing, inspection and certification, is seeking an Administrative Assistant in the Philippines. The role focuses on supporting business lines with invoicing, purchase orders via I-Procurement, and maintaining digital documentation while collaborating with sales, finance and operations teams.

The ideal candidate holds a Bachelor’s in administration, strong English and office-tool proficiency, and prior admin or Salesforce/LinkedIn experience.

Qualifications

• Bachelor’s degree in administration or similar field.
• Proficiency in Excel, Outlook, PowerPoint and Word.
• Strong command of English (B2+).
• Experience in administrative roles preferred.
• Salesforce and LinkedIn experience advantageous.

Responsibilities

• Open job numbers, process invoicing and follow up on invoices in internal systems.
• Generate invoices and monitor payment status with clients and stakeholders.
• Maintain databases and internal systems (Pricelist in BOSS and SAP).
• Create purchase orders for third-party and affiliate jobs via I-Procurement.
• Assist in preparing proposals and tenders and coordinate with multiple departments.

Skills

Office software

English communication

Team collaboration

Attention to detail

Education

Bachelor’s degree in administration

Tools

MS Office

Salesforce

LinkedIn

Job description

SGS, a global leader in testing, inspection and certification, is seeking an Administrative Assistant in the Philippines. The role focuses on supporting business lines with invoicing, purchase orders via I-Procurement, and maintaining digital documentation while collaborating with sales, finance and operations teams.

The ideal candidate holds a Bachelor’s in administration, strong English and office-tool proficiency, and prior admin or Salesforce/LinkedIn experience.