Procurement & Admin Assistant — Hybrid (SAP/Invoicing)

SGS; Muntinlupa; Hybrid; PHP 300,000 - 420,000; Full time

Job summary

SGS in Manila is seeking an Admin Assistant with experience in invoices, SAP or logistics to support procurement and tender activities. The role involves creating purchase orders, preparing proposals, and coordinating with multiple departments to ensure accuracy and timely submissions.

The ideal candidate has an administration background, advanced MS Office skills (Excel/Outlook/PowerPoint/Word), and good English (B2+). Hybrid work may be required with onsite stints for 2–6 months.

Qualifications

• Bachelor's degree in administration or secretarial studies is required.
• Advanced proficiency in Excel, Outlook, PowerPoint and Word.
• Good command of English (B2+) with strong written and verbal skills.
• Experience in administrative roles and vendor management is preferred.
• Hybrid work arrangement may require onsite presence for 2 to 6 months.

Responsibilities

• Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement.
• Assist in preparation of proposals and tenders with relevant data.
• Coordinate with sales, operations and finance to ensure accurate information.
• Maintain records and documentation for internal/external audits.

Skills

Administrative support

English proficiency (B2+)

Vendor coordination

Education

Bachelor's degree in administration or Secretarial Studies

Tools

Excel

Outlook

PowerPoint

Word

SAP

Windows-based applications

Job description

SGS in Manila is seeking an Admin Assistant with experience in invoices, SAP or logistics to support procurement and tender activities. The role involves creating purchase orders, preparing proposals, and coordinating with multiple departments to ensure accuracy and timely submissions.

The ideal candidate has an administration background, advanced MS Office skills (Excel/Outlook/PowerPoint/Word), and good English (B2+). Hybrid work may be required with onsite stints for 2–6 months.