Admin & Logistics Assistant (Invoices, SAP)

SmartRecruiters, Inc.; Muntinlupa; Hybrid; PHP 279,000 - 469,000; Full time

Job summary

SGS is seeking an Admin Assistant with invoice, SAP and logistics experience to support the administrative tasks of the business line in a hybrid work setting in the Philippines. You will create purchase orders, assist with proposals, coordinate with multiple departments, and ensure compliance with SGS procedures.

A Bachelor’s degree and strong MS Office skills are required. This role offers on-site and remote work flexibility for 2–6 months as needed, with a focus on accuracy, timely responses,

Qualifications

• Bachelor’s degree in administration, Secretarial Studies, or similar.
• Advanced proficiency in Microsoft Office tools.
• Good command of English (B2+).
• Previous experience in administrative roles.

Responsibilities

• Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement.
• Issue detailed and accurate purchase orders and track delivery.
• Maintain communication with vendors and internal teams.
• Prepare proposals and tenders; assist in drafting/formatting documents.
• Coordinate with sales, operations, finance to ensure accuracy.
• Assist colleagues and ensure SGS procedures and standards.

Skills

Communication skills

English (B2+)

Education

Bachelor’s degree in administration/secretarial studies

Tools

Excel

Outlook

PowerPoint

Word

Windows-based apps

Job description

SGS is seeking an Admin Assistant with invoice, SAP and logistics experience to support the administrative tasks of the business line in a hybrid work setting in the Philippines. You will create purchase orders, assist with proposals, coordinate with multiple departments, and ensure compliance with SGS procedures.

A Bachelor’s degree and strong MS Office skills are required. This role offers on-site and remote work flexibility for 2–6 months as needed, with a focus on accuracy, timely responses,