Hybrid Admin & Proposals Specialist

SGS (Malaysia) Sdn Bhd; Philippines; Hybrid; PHP 201,000 - 312,000; Full time

Benefits offered by this job

Hybrid work arrangement (onsite 2–6 m)

Job summary

SGS (Malaysia) Sdn Bhd is seeking an Administrative Assistant to support the business line with end-to-end admin tasks, including procurement and tender preparation. You will create purchase orders for third-party and affiliate jobs, track deliveries, and maintain records for audits.

The role also involves assisting in proposals, coordinating with departments, and providing general admin support. The position emphasises developing skills, timely communication via Teams, email, or phone, and a

Qualifications

• Bachelor's degree in administration, secretarial studies, or similar.
• Advanced proficiency in office tools (Excel, Outlook, PowerPoint, Word).
• Advanced proficiency in Windows-based applications.
• Good command of the English language (B2+).
• Previous administrative experience is preferred.
• Salesforce experience.
• LinkedIn experience.
• German language skills.

Responsibilities

• Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement.
• Issue detailed and accurate purchase orders for external vendors and affiliates.
• Track delivery, deadlines, and service quality.
• Maintain communication with vendors and internal teams to resolve issues.
• Manage records and documentation for audits.
• Assist in the preparation of proposals and tenders.
• Collect information for proposals and tenders.
• Assist in drafting, reviewing, and formatting documents to meet requirements.
• Coordinate with sales, operations, and finance to ensure accuracy.
• Support colleagues with additional administrative needs as required.
• Develop skills to progress in your career and build trust via timely responses.
• Promote a positive can-do attitude and a safe working environment.
• Be knowledgeable and compliant with SGS procedures and standards.
• Takes initiative and performs other duties to support SGS mission.

Skills

Microsoft Office

Windows-based apps

English (B2+)

Education

Bachelor's degree in administration or secretarial studies

Tools

Salesforce

LinkedIn

Job description

SGS (Malaysia) Sdn Bhd is seeking an Administrative Assistant to support the business line with end-to-end admin tasks, including procurement and tender preparation. You will create purchase orders for third-party and affiliate jobs, track deliveries, and maintain records for audits.

The role also involves assisting in proposals, coordinating with departments, and providing general admin support. The position emphasises developing skills, timely communication via Teams, email, or phone, and a