RBS Admin Assistant (with Invoice, SAP and Logistic experience)

Aitomic Jobs; Muntinlupa; Hybrid; PHP 300,000 - 540,000; Full time

Job summary

SGS in the Philippines seeks an RBS Admin Assistant with invoice, SAP and logistics experience to support administrative tasks across the business line. You will create detailed purchase orders for external vendors and affiliates, track deliveries and deadlines, and maintain documentation for audits.

You will assist in preparing proposals and tenders, coordinate with sales, operations and finance, and ensure accuracy across client or tender requirements.

Qualifications

• Bachelor’s degree in administration, Secretarial Studies, or similar.
• Advanced proficiency in MS Office (Excel, Outlook, PowerPoint, Word).
• Good command of English (B2+) and professional communication.
• Prior admin experience; SAP and logistics exposure is a plus.

Responsibilities

• Provide administrative support for business line tasks and procurement.
• Create purchase orders for third‑party and affiliate jobs via I‑Procurement.
• Track deliveries, deadlines, and service quality with vendors and teams.
• Assist in proposals and tenders, compiling required information and formatting documents.

Skills

English (B2+)

German language

Education

Bachelor’s degree in administration

Tools

Salesforce

LinkedIn

Job description

RBS Admin Assistant (with Invoice, SAP and Logistic experience) with SGS. Primary Responsibilities The Administrative Assistant will be responsible for providing support in the administrative tasks of the business Line. Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement: Issue detailed and accurate purchase orders for external vendors and affiliates, ensuring compliance with internal and…

• Position / opportunity: RBS Admin Assistant (with Invoice, SAP and Logistic experience)
• Organization: SGS
• Country / coverage: Philippines
• Location: Muntinlupa, NCR, Philippines
• Work arrangement: On-site
• Opportunity type: Tenders / Consultancies
• Sector: Education
• Compensation: Not specified
• Duration: Not specified

Description

Primary Responsibilities The Administrative Assistant will be responsible for providing support in the administrative tasks of the business Line. Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement: Issue detailed and accurate purchase orders for external vendors and affiliates, ensuring compliance with internal and contractual requirements. Track delivery, deadlines, and service quality. Maintain ongoing communication with vendors and internal teams to resolve issues or adjust orders. Manage records and documentation associated with each purchase for internal or external audits Assist in the Preparation of Proposals and Tenders: Support the collection of technical, financial, and administrative information required for proposals and tenders. Assist in drafting, reviewing, and formatting documents to meet client or tender requirements. Coordinate with various departments (sales, operations, finance) to ensure all information is accurate and consistent. Support colleagues with additional administrative needs as required. Develops skills and knowledge to progress in your career. Develops trust by providing timely responses to all inquiries, whether by Teams, email, or phone. Promotes a positive “Can do!” attitude and a safe working environment. Be knowledgeable and compliant with SGS procedures and standards. Takes initiative in all we do and perform other duties as required to further SGS mission of service, quality and growth. Builds and maintains strong working relationships. Performs other related duties as may be assigned either in support of departmental goals or for his/her personal or professional training, education or development as programmed by his/her immediate superior. Ensures work area in GBS is kept clean and presentable at all times. Remains familiar with SGS quality assurance procedures. Complies to all SGS QHSE and HR policies and procedures. Bachelor’s degree in administration, Secretarial Studies, or similar. Advanced proficiency in office tools (Excel, Outlook, PowerPoint, Word). Advanced proficiency in Windows-based applications. Good command of the English language (B2+). Prior experience is preferred: Previous experience in administrative roles. Salesforce experience Linked In experience German language skills Hybrid work arrangement may differ depending on affiliate country, should be amenable to be onsite for 2 to 6 months.

Responsibilities

• Primary Responsibilities The Administrative Assistant will be responsible for providing support in the administrative tasks of the business Line.
• Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement: Issue detailed and accurate purchase orders for external vendors and affiliates, ensuring compliance with internal and contractual requirements.
• Track delivery, deadlines, and service quality.
• Maintain ongoing communication with vendors and internal teams to resolve issues or adjust orders.
• Manage records and documentation associated with each purchase for internal or external audits Assist in the Preparation of Proposals and Tenders: Support the collection of technical, financial, and administrative information required for proposals and…
• Assist in drafting, reviewing, and formatting documents to meet client or tender requirements.

Requirements / Eligibility

• Track delivery, deadlines, and service quality.
• Maintain ongoing communication with vendors and internal teams to resolve issues or adjust orders.
• Manage records and documentation associated with each purchase for internal or external audits Assist in the Preparation of Proposals and Tenders: Support the collection of technical, financial, and administrative information required for proposals and…
• Assist in drafting, reviewing, and formatting documents to meet client or tender requirements.
• Ensure timely submission of proposals, maintaining version control and document tracking.