Human Resources Officer

Regent Travel Corporation; Manila; On-site; PHP 279,000 - 446,000; Full time

Job summary

Regent Travel Corporation invites applications for a Personnel/Admin Officer to oversee recruitment, interview processes, and personnel records. The role also covers workplace discipline, performance evaluations, attendance monitoring, payroll documentation, and admin tasks including government permits and supplier files.

You will supervise the Personnel/Admin Assistant and handle purchasing duties, ensuring compliance and smooth office operations across the organization.

Responsibilities

• Implement recruitment and selection procedures including sourcing of applicants and conducting preliminary interviews
• File, update and maintain personnel 201 files including training records and related documents
• Conduct new employee orientation on company policies, rules, and regulations
• Maintain and update records of all office employees with completed Employee Data Sheets, school records, certificates, medical records, and clearances
• Ensure workplace discipline through issuance of memos for attendance irregularities and company offenses
• Conduct bi-annual performance evaluations of regular employees and evaluations of probationary employees
• Monitor employees' attendance and ensure accuracy of ETF, OT Request, Off-setting Request, and Leave applications
• Prepare bi-monthly attendance reports based on the company's Biometric system and submit to Finance/Accounting
• Encode bi-monthly payroll accounts and prepare payroll slips
• Manage annual renewal of government permits, certificates and reports (DOLE reports, fire safety certificate, mechanical permit, electrical permit, sign permit, building inspection)
• Maintain files of original company documents including Business Permits/Licenses, insurance policies, certificates, vehicle registration documents, and SEC-GIS
• Supervise Personnel/Admin Assistant in filing and maintaining supplier files and company vehicle documentation

Job description

About the role

As Personnel/Admin Officer, you will manage recruitment and selection procedures, conduct employee interviews, maintain personnel records, and oversee workplace discipline. You will coordinate performance evaluations, monitor attendance, prepare payroll documentation, and manage administrative tasks including government permits, company documentation, and supplier files. You will also supervise the Personnel/Admin Assistant and act as Purchasing Officer.

Key responsibilities

• Implement recruitment and selection procedures including sourcing of applicants and conducting preliminary interviews




• File, update and maintain personnel 201 files including training records and related documents




• Conduct new employee orientation on company policies, rules, and regulations




• Maintain and update records of all office employees with completed Employee Data Sheets, school records, certificates, medical records, and clearances




• Ensure workplace discipline through issuance of memos for attendance irregularities and company offenses




• Conduct bi-annual performance evaluations of regular employees and evaluations of probationary employees




• Monitor employees' attendance and ensure accuracy of ETF, OT Request, Off-setting Request, and Leave applications




• Prepare bi-monthly attendance reports based on the company's Biometric system and submit to Finance/Accounting




• Encode bi-monthly payroll accounts and prepare payroll slips




• Manage annual renewal of government permits, certificates and reports (DOLE reports, fire safety certificate, mechanical permit, electrical permit, sign permit, building inspection)




• Maintain files of original company documents including Business Permits/Licenses, insurance policies, certificates, vehicle registration documents, and SEC-GIS




• Supervise Personnel/Admin Assistant in filing and maintaining supplier files and company vehicle documentation