HR OFFICER

CW Marketing & Development Corporation; Philippines; On-site; PHP 290,000 - 379,000; Full time

Job summary

CW Marketing & Development Corporation is seeking an HR Professional to support recruitment, payroll, timekeeping, and employee relations in a hands-on HR role. You will maintain employee records, assist with payroll processing, and coordinate with agencies for billing and salary-related matters.

The role requires at least 1 year in HR, MS Office proficiency, and strong communication. Knowledge of the Philippine Labor Code is advantageous.

Qualifications

• A graduate of any 4-year course (a graduate of human resources is a plus).
• With at least 1 year of relevant work experience in HR functions (recruitment, payroll, timekeeping, compensation & benefits, admin, employee and labor relations).
• Basic knowledge in Microsoft Office (Word, Excel, etc.).
• Good communications skills for both oral and written.
• Pleasing personality with confident communication at all levels.
• Knowledge in Philippine Labor Code or Law is an advantage.

Responsibilities

• Monitors plantilla and maintains and updates 201 files of all employees.
• Files, checks and validates daily attendance, related documents of direct hired and agency based employees (DTR, OT, Leave, travel, timekeeping forms).
• Updates payroll system regarding new hires and timekeeping concerns (OT, travel, leave, change day off).
• Prepares payroll summaries, distributes payslips, and addresses payroll/timekeeping concerns.
• Ensures timekeeping system runs smoothly; reports system errors to IT.
• Prepares timekeeping/payroll reports (payroll summary, payslip receiving summary, perfect attendance, attendance records).
• Creates daily attendance monitoring report for agency-based/supplier employees; sends DTR to agencies and suppliers.
• Coordinates with agencies regarding salary, DTR and billing statements; verifies agency billing statements.
• Implements annual medical examination and drug testing of employees.
• Conducts performance appraisal feedback for direct and agency staff with department heads (probationary, semi-annual, annual).
• Conducts initial investigation based on incident reports and escalates concerns to HR Manager.
• Prepares and facilitates concerns, grievances, inquiries, feedback for escalation.
• Prepares timely reports (semi-annual performance appraisal, disciplinary timeline, agency feedback and recruitment reports).
• Computes performance appraisal grades.
• Generates monthly attendance reports for disciplinary actions; prepares tardiness memos and related letters to agencies and suppliers.
• Conducts exit interviews and facilitates clearance signing.
• Performs administrative functions as needed in absence of admin personnel.

Skills

Communication skills

Pleasant personality

Oral and written communication

Labor Code knowledge

Education

4-year degree

Tools

Microsoft Office

Job description

Qualifications:

• A graduate of any 4-year course (a graduate of human resources is a plus)


• With at least 1 year of relevant work experience in any of the following facets of human resources division: recruitment, payroll processing, timekeeping, compensation and benefits administration, administrative, employee and labor relations


• Must have basic knowledge in Microsoft Office (Word, Excel, etc.)


• With good communications skills for both oral and written


• Must have a pleasing personality and has the ability to confidently converse with people at all levels


• Knowledge in Philippine Labor Code or Law is an advantage

Duties and Responsibilities:

Recruitment/Plantilla Management:

• Monitors plantilla and maintains and updates 201 files of all employees

Timekeeping and Payroll:

• Files, checks and validates daily attendance, related documents of direct hired and agency based employees such as DTR, OT, Leave, travel, timekeeping forms


• Updates payroll system regarding pertinent information of newly hired employees and time keeping concerns such as OT, travel, leave, change day off etc.


• Prepares summary report and process payroll of direct hired employees and distributes employees’ pay slips and attends to employees’ salary/timekeeping related concerns


• Ensures timekeeping system runs smoothly and reports to IT any malfunction or system error


• Prepares timekeeping/payroll related reports timely and accurately such as but not limited to: payroll summary, pay slip receiving summary, perfect attendance, managers’ attendance, OT summary


• Creates daily attendance monitoring report for agency based/suppliers employees


• Sends DTR to agencies and suppliers


• Coordinates with agencies regarding salary, DTR and billing statements


• Verifies billing statements submitted by agencies

Compensation and Benefits:

• Implements annual medical examination and drug testing of employees

Performance Management:

• Conducts performance appraisal feedback of direct and agency based employees with department heads (probationary, semi and annual appraisal and renewal of service contract)

Employee and Labor Relations:

• Conducts initial investigation based on the forwarded incident report by concerned department to be forwarded to HR Manager for review


• Prepares and facilitates concerns, grievances, inquiries, feedback to be escalated to the HR Manager


• Prepares timely and accurate reports such as but not limited to semi-annual performance appraisal, disciplinary timeline, agency feedback and agency employee feedback and recruitment reports


• Computes performance appraisal grades


• Generates monthly report of employees’ attendance to HR Supervisor for disciplinary action and prepares tardiness memos and other disciplinary related letters to agencies and suppliers


• Conducts exit interview of separated employees and facilitates clearance signing


• Performs administrative functions as secondary in the absence of administration personnel and other HR and administrative tasks that may be assigned from time to time