Human Resources Associate

Pharmasafe Inc.; Quezon City; On-site; PHP 335,000 - 670,000; Full time

Job summary

Pharmasafe Inc. is seeking an HR professional to support onboarding, offboarding, payroll, timekeeping, scheduling, and employee relations across our store network in the Philippines.

You will ensure compliance with labor laws, prepare payroll inputs, coordinate with Finance, and maintain confidential records to support accurate payroll and timely benefits administration. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with

Qualifications

• Experience supporting a multi-branch or retail workforce.
• Strong attention to detail, especially in payroll and compliance-related tasks.
• Highly organized with ability to manage multiple timelines and priorities.
• Empathetic, approachable, and service-oriented in handling employee concerns.
• Ability to maintain strict confidentiality and professionalism.

Responsibilities

• Manage end-to-end employee separation processes including clearance, exit interviews, and documentation across all brands.
• Prepare and compute final pay in compliance with company policies and Philippine labor regulations.
• Coordinate with Finance and concerned departments for timely release of final pay and clearances.
• Process and validate payroll inputs including attendance, deductions, and adjustments.
• Coordinate payroll processing and disbursement with Finance to ensure accuracy and timeliness.
• Handle government-mandated benefits (SSS, PhilHealth, Pag-IBIG, BIR) including preparation, reporting, and compliance.
• Assist in payroll-related concerns, corrections, and employee inquiries.
• Monitor daily attendance, timekeeping, and shift compliance of Salesladies across all stores/brands.
• Maintain accurate records of tardiness, absences, and attendance-related violations.
• Coordinate with Store Managers to address attendance issues and ensure proper documentation.
• Prepare and manage shift schedules of Salesladies for stores.
• Coordinate schedule adjustments with Operations and Store Managers.
• Ensure alignment of schedules with operational requirements and labor standards.
• Draft and issue disciplinary notices (NTEs, NODs) related to attendance and conduct.
• Maintain and monitor disciplinary records and compliance trackers.
• Support due process implementation in line with company policies and the Labor Code.
• Assist in handling employee concerns related to attendance and payroll.
• Ensure compliance with labor laws, company policies, and regulatory requirements.
• Prepare and submit government-m mandated reports and remittances in coordination with Finance.
• Support audits, inspections, and documentation reviews.
• Assist in planning and executing employee engagement activities, recognition programs, and team initiatives.
• Monitor performance evaluation trackers and support reporting requirements.
• Contribute to initiatives that promote employee morale and workplace culture.
• Maintain accurate and confidential employee records (timekeeping, payroll, disciplinary).
• Prepare HR reports related to attendance, payroll, compliance, and KPIs.
• Ensure proper filing, documentation, and audit readiness of HR records.
• Liaise with Finance, Operations, Admin, and Store Managers for payroll, scheduling, and compliance matters.
• Coordinate with external stakeholders such as government agencies, mall administration, and service providers.
• Support implementation and monitoring of HR policies and procedures.
• Educate employees on policies related to attendance, payroll, and discipline.
• Assist in improving HR processes related to payroll, compliance, and employee management.

Skills

Experience supporting multi-branch/ret

Job description

Key Responsibilities

Offboarding & Employee Separation

• Manage end-to-end employee separation processes including clearance, exit interviews, and documentation across all brands.

• Prepare and compute final pay in compliance with company policies and Philippine labor regulations.

• Coordinate with Finance and concerned departments for timely release of final pay and clearances.

Payroll, Compensation & Benefits

• Process and validate payroll inputs including attendance, deductions, and adjustments.

• Coordinate payroll processing and disbursement with Finance to ensure accuracy and timeliness.

• Handle government-mandated benefits (SSS, PhilHealth, Pag-IBIG, BIR) including preparation, reporting, and compliance.

• Assist in payroll-related concerns, corrections, and employee inquiries.

Timekeeping & Attendance Management

• Monitor daily attendance, timekeeping, and shift compliance of Salesladies across all stores/brands.

• Maintain accurate records of tardiness, absences, and attendance-related violations.

• Coordinate with Store Managers to address attendance issues and ensure proper documentation.

Scheduling & Workforce Management

• Prepare and manage shift schedules of Salesladies for stores.

• Coordinate schedule adjustments with Operations and Store Managers.

• Ensure alignment of schedules with operational requirements and labor standards.

Employee Relations & Disciplinary Support

• Draft and issue disciplinary notices (NTEs, NODs) related to attendance and conduct.

• Maintain and monitor disciplinary records and compliance trackers.

• Support due process implementation in line with company policies and the Labor Code.

• Assist in handling employee concerns related to attendance and payroll.

Compliance & Government Coordination

• Ensure compliance with labor laws, company policies, and regulatory requirements.

• Prepare and submit government-mandated reports and remittances in coordination with Finance.

• Support audits, inspections, and documentation reviews.

Employee Engagement & Performance Support

• Assist in planning and executing employee engagement activities, recognition programs, and team initiatives.

• Monitor performance evaluation trackers and support reporting requirements.

• Contribute to initiatives that promote employee morale and workplace culture.

HR Administration & Documentation

• Maintain accurate and confidential employee records (timekeeping, payroll, disciplinary).

• Prepare HR reports related to attendance, payroll, compliance, and KPIs.

• Ensure proper filing, documentation, and audit readiness of HR records.

Cross-Functional Coordination

• Liaise with Finance, Operations, Admin, and Store Managers for payroll, scheduling, and compliance matters.

• Coordinate with external stakeholders such as government agencies, mall administration, and service providers.

Policy Implementation & Process Improvement

• Support implementation and monitoring of HR policies and procedures.

• Educate employees on policies related to attendance, payroll, and discipline.

• Assist in improving HR processes related to payroll, compliance, and employee management.

Preferred Attributes

• Experience supporting a multi-branch or retail workforce (ex. mall-based operations).

• Strong attention to detail, especially in payroll and compliance-related tasks.

• Highly organized with ability to manage multiple timelines and priorities.

• Empathetic, approachable, and service-oriented in handling employee concerns.

• Ability to maintain strict confidentiality and professionalism.