Human Resources Associate

Asia Peopleworks Inc.; Makati; On-site; PHP 334,800 - 502,200; Full time

Job summary

A leading HR solutions firm based in Makati is seeking an HR Assistant to support day-to-day operations with a focus on government compliance. The ideal candidate will have strong experience in processing government remittances and excellent Excel skills for data handling. Responsibilities include reconciling backlogs, preparing compliance reports, and maintaining confidential employee records. This role requires attention to detail and the ability to work independently in a fast-paced environment.

Qualifications

• Proven experience processing government remittances.
• Ability to reconcile payroll vs. government postings.
• Skilled in using Excel for data validation.

Responsibilities

• Reconcile and clear backlogs in government remittances.
• Prepare schedules, reports, and documentation for compliance.
• Use Excel to validate data and generate summaries.

Skills

Government Compliance processing

Reconciliation skills

Excel (VLOOKUP/XLOOKUP)

Attention to Detail

Independent work ability

Job description

The HR Assistant will support day-to-day HR operations with a strong focus on government statutory remittances and HR administrative tasks. The role ensures timely and accurate processing of employee records, government contributions, and compliance-related documentation.

Key Responsibilities

• Reconcile and clear backlogs in government remittances (SSS, PhilHealth, Pag-IBIG, BIR), including validation of contributions against payroll records
• Prepare and maintain reconciliation schedules, variance reports, and supporting documents for audits and compliance
• Use Excel formulas and tools (e.g., VLOOKUP/XLOOKUP, pivot tables, basic formulas) to validate data, identify discrepancies, and generate summaries
• Consolidate data from multiple sources (payroll files, government records, HRIS) into clean and accurate reports
• Update and organize employee records and 201 files related to remittances and statutory benefits
• Coordinate with internal HR, Payroll, Finance, and third-party vendors to resolve missing or incorrect records
• Ensure confidential handling of employee data and proper documentation of completed backlog items
• Provide regular status updates on backlog progress and completed deliverables
• Draft and update process document upon the completion of backlog for process continuity.
• Administrative tasks such as creation of ID, scheduling of APE and ECU, processing of billing, etc.

Qualifications

1. 1. Hands-on Experience with Government Compliance (Non-negotiable)
   • Proven experience processing and reconciling:
   • SSS, PhilHealth, Pag-IBIG, and BIR remittances
   • Familiarity with: Late payments, penalties, and backdated remittances
   • Government portals and validation files (e.g., SSS R3/R5, PhilHealth RF-1, Pag-IBIG MCRF, BIR alphalist, E-Gov Payment)
2. 2. Strong Reconciliation and Audit Skills
   • Ability to:
   • Compare payroll vs. government postings
   • Identify gaps, missing months, or incorrect employee records
   • Prepare recon schedules and variance reports
3. 3. Advanced Excel / Data Handling
   • Required skills:
   • VLOOKUP / XLOOKUP, Pivot
   • tables, basic formulas for validation and summaries
4. 4. High Attention to Detail and Confidentiality
   • Proven ability to:
   • Handle employee data securely
   • Maintain clean documentation and filing
   • Avoid compounding existing errors
5. 5. Ability to Work Independently with Minimal Supervision
   • Can follow SOPs, prioritize tasks, meet tight deadlines
6. 6. Immediate Availability and Short-Term Mindset
   • Ready to start quickly, focus on deliverables,not career progression

Nice-to-Have (But Not Required)

• Experience in HR shared services or outsourced HR providers
• Familiarity with Sprout HRIS/payroll systems
• Prior work on backlog recovery projects or post-audit cleanups