Human Resources Assistant

ETIQA LIFE AND GENERAL ASSURANCE PHILIPPINES, INC.; Philippines; On-site; PHP 201,000 - 312,000; Full time

Job summary

ETIQA LIFE AND GENERAL ASSURANCE PHILIPPINES, INC. seeks an HR Assistant to support trainings, recruitment, and various clerical HR duties. The role includes preparing training materials, coordinating onboarding, and assisting with employee events and communications.

The position also involves maintaining staff records, generating reports, and coordinating with department heads to ensure efficient HR operations for the region.

Responsibilities

• Assists in preparing training materials/manuals and snacks for in-house training.
• Summarizes the training evaluation results
• Prepares Certificate of Attendance
• Prepares monthly learning report to be submitted in region.
• Handles cash advance and settlement of training/exam fees and membership dues
• Prepares monthly staff list, recruitment, attrition, manpower analytics, flex workforce, people risk reports, etc. to be submitted to region.
• Prepares monthly organizational chart.
• Assists in sourcing candidates and data mining through ads posting at different online portals and referrals.
• Accepts and keeps track of pre-employment requirements of new hires.
• Schedules orientation of new employees, reservation of training room, LCD and laptop.
• Coordinates availability of marketing personnel to conduct product orientation and other department representatives to orient the employees on their respective policies and procedures.
• Assists in orienting new hires regarding company rules and regulations and employee benefits, organizational structure, company history and insurance products.
• Issues, monitors, and follows-up evaluation reports of probationary employees from department heads prior to regularization.
• Coordinates with department heads for trainees, project base, and casual requirements.
• Creates and disseminates publication materials for announcements, birthdays and anniversary greetings
• Assists in gathering quotations and preparing for company activities: summer outing, sports fest, uniform, Christmas party, etc
• Maintains 201 file of rank-and-file and supervisors.
• Assists with employee relations.
• Prepares certificate of employment to employees.
• Prepares acceptance letter to resigned employees.
• Prepares, monitors and issues clearance of resigned employees.
• Requests final pay check of resigned employee.
• Prepares quit claim of resigned employee.
• Captures employee's photo for Company ID.
• Other tasks may be assigned, provided it will not be in conflict with current assigned job.

Job description

I. Handles trainings and seminars.

• Assists in preparing training materials/manuals and snacks for in-house training.

• Summarizes the training evaluation results

• Prepares Certificate of Attendance

• Prepares monthly learning report to be submitted in region.

• Handles cash advance and settlement of training/exam fees and membership dues

II. Prepares headcount report and organizational chart

• Prepares monthly staff list, recruitment, attrition, manpower analytics, flex workforce, people risk reports, etc. to be submitted to region.

• Prepares monthly organizational chart.

III. Assists in recruitment and selection of applicants.

• Assists in sourcing candidates and data mining through ads posting at different online portals and referrals.

• Accepts and keeps track of pre-employment requirements of new hires.

• Schedules orientation of new employees, reservation of training room, LCD and laptop.

• Coordinates availability of marketing personnel to conduct product orientation and other department representatives to orient the employees on their respective policies and procedures.

• Assists in orienting new hires regarding company rules and regulations and employee benefits, organizational structure, company history and insurance products.

• Issues, monitors, and follows-up evaluation reports of probationary employees from department heads prior to regularization.

• Coordinates with department heads for trainees, project base, and casual requirements.

IV. Creates publication materials

• Creates and disseminates publication materials for announcements, birthdays and anniversary greetings

V. Assists in company-sponsored employee-related activities.

Assists in gathering quotations and preparing for company activities:

• summer outing

• sports fest

• uniform

• Christmas party, etc

VII. Does other clerical work of the HR Department

• Maintains 201 file of rank-and-file and supervisors.

• Assists with employee relations.

• Prepares certificate of employment to employees.

• Prepares acceptance letter to resigned employees.

• Prepares, monitors and issues clearance of resigned employees.

• Requests final pay check of resigned employee.

• Prepares quit claim of resigned employee.

• Captures employee's photo for Company ID.

• Other tasks may be assigned, provided it will not be in conflict with current assigned job.