HR Specialist/Assistant

Huigoule Retail Corp; Taguig; On-site; PHP 240,000 - 360,000; Full time

Job summary

Huigoule Retail Corp in the Philippines seeks an HR Administrative Assistant to support recruitment, payroll processing, and employee records. You will handle onboarding, document verification, and maintain personnel files with strict confidentiality.

Daily tasks include attendance monitoring, office supply procurement, event preparation, and preparing reports. Strong English communication and MS Office proficiency are essential.

Qualifications

• Have above average written and oral communications skills in English.
• Proficient in MS Office applications.
• Ability to maintain confidentiality.

Responsibilities

• Handle timely deployment of new hires by following the recruitment & manning calendar
• Monitor Incident/Violation Reports & check compliance on the processes required
• Monitor & accomplish attendance reports for payroll processing
• Perform administrative tasks including but not limited to filing, providing verification of employments, maintaining forms and other documents for processing
• Maintain a repository of table of organization, job descriptions, memos, and other related documents
• Process and maintain the employee’s 201 files with strict confidentiality
• Prepare document & process employee separations & clearance
• Assist theHRtodealwithothermattersassignedbythesupervisor
• Noticeofmaintenanceofofficeenvironmentandequipment.
• Recordemployeeattendance
• Assistinmeeting,eventpreparation,preparationofstatisticalreports,writtenreports,briefingsandothermaterials
• Responsiblefortheprocurementanddistributionofofficesupplies.
• Dataprocessing,imagescanninganddirectoryarchiving.
• Haveaboveaveragewrittenandoralcommunicationskillsinenglish.
• ProficientinMSOfficeapplications.
• Abilitytomaintainconfidentiality
• Polite/Honest/Considerate / Strongexecution

Skills

Written English

Oral English

Confidentiality

Tools

MS Office Suite

Job description

• Handle timely deployment of new hires by following the recruitment & manning calendar
• Monitor Incident/Violation Reports & check compliance on the processes required
• Monitor & accomplish attendance reports for payroll processing
• Perform administrative tasks including but not limited to filing, providing verification of employments, maintaining forms and other documents for processing
• Maintain a repository of table of organization, job descriptions, memos, and other related documents
• Process and maintain the employee’s 201 files with strict confidentiality
• Prepare document & process employee separations & clearance

DailyTask

• AssisttheHRtodealwithothermattersassignedbythesupervisor
• Noticeofmaintenanceofofficeenvironmentandequipment.
• Recordemployeeattendance

Others

• Assistinmeeting,eventpreparation,preparationofstatisticalreports,writtenreports,briefingsandothermaterials
• Responsiblefortheprocurementanddistributionofofficesupplies.
• Dataprocessing,imagescanninganddirectoryarchiving.

• Haveaboveaveragewrittenandoralcommunicationskillsin english.
• Proficientin MS Officeapplications.
• Abilitytomaintainconfidentiality

Polite/Honest/Considerate / Strongexecution