HR Assistant

Systech Lighting & Controls Inc.; Philippines; On-site; PHP 391,000 - 580,000; Full time

Job summary

Systech Lighting & Controls Inc. in the Philippines is seeking a detail-oriented HR professional to manage recruitment end-to-end and oversee daily timekeeping.

You will partner with managers, craft job descriptions, screen candidates, coordinate interviews, administer pre-employment checks, maintain records, and ensure compliance with government requirements and audits.

Qualifications

• Experience managing end-to-end recruitment processes.
• Ability to screen applicants based on qualifications and requirements.
• Familiarity with onboarding and employment documentation.
• Proficient in timekeeping, attendance, and payroll-related tasks.

Responsibilities

• Manage end-to-end recruitment from requisition to onboarding.
• Partner with managers to understand hiring priorities.
• Prepare job descriptions and post vacancies.
• Source candidates via portals, social media, referrals.
• Screen applicants and coordinate interviews.
• Administer pre-employment assessments and background checks.
• Coordinate offers, contracts, and pre-employment documents.
• Facilitate onboarding and ensure document completeness.
• Maintain recruitment trackers, applicant records, and pipelines.
• Coordinate attendance, timekeeping, and payroll-related data.

Skills

End-to-end recruitment

Candidate screening

Interview coordination

HR administration

Onboarding

Timekeeping management

Tools

HRIS

Payroll software

MS Office

Job description

RECRUITMENT AND TALENT ACQUISITION (50%)

• Manage the end-to-end recruitment process from manpower requisition to onboarding.

• Partner with hiring managers and department heads to understand manpower requirements and hiring priorities.

• Prepare and update job descriptions and post vacancies on appropriate recruitment platforms.

• Source qualified candidates through job portals, social media, referrals, and other sourcing channels.

• Screen applicants based on qualifications, experience, and position requirements.

• Conduct initial interviews and coordinate succeeding interviews with hiring managers.

• Administer pre-employment assessments and assist in background verification.

• Prepare and coordinate job offers, employment contracts, and other pre-employment documents.

• Facilitate onboarding and ensure completeness of required pre-employment documents.

• Maintain and regularly update recruitment trackers, applicant records, hiring status, and talent pipelines.

• Coordinate medical examinations and other pre-employment requirements of selected candidates.

• Provide recruitment updates and manpower reports to HR management and concerned departments.

• Ensure a professional and positive candidate experience throughout the recruitment process.

TIMEKEEPING AND MANDATORY HR FUNCTIONS (50%)

• Monitor and administer daily timekeeping, attendance, tardiness, undertime, absences, and leave records.

• Review and validate Daily Time Records (DTRs), attendance logs, and other timekeeping records for accuracy and completeness.

• Coordinate with employees, supervisors, and department heads regarding attendance discrepancies, missing time entries, and other timekeeping concerns.

• Prepare, consolidate, and submit timekeeping reports and payroll-related attendance data within the prescribed deadlines.

• Assist in payroll processing by ensuring the accuracy and completeness of attendance, leave, overtime, and other payroll-related records.

• Monitor employee leave applications, balances, and supporting documents.

• Maintain and update employee 201 files, HRIS records, and other employee information in both hardcopy and digital formats.

• Ensure completeness and proper filing of employee records, including employment documents and government-mandated requirements.

• Assist in the registration, updating, and maintenance of employee records with government agencies, including:

1. SSS membership, records, and contribution concerns.

2. PhilHealth membership, records, and contribution concerns.

3. Pag-IBIG membership, records, and contribution concerns.

4. TIN registration and employee tax-related records.

• Assist in the preparation, monitoring, and submission of statutory reports, government forms, and other mandatory HR requirements.

• Monitor compliance with government-mandated contributions and employee statutory benefits.

• Assist in ensuring compliance with labor laws, company policies, and HR procedures related to attendance, employment records, and mandatory requirements.

• Provide necessary documentation and reports for internal and external audits.

• Assist in the implementation and communication of HR policies, procedures, and employee-related programs.

• Provide general HR administrative support and perform other related duties as assigned by the HR Manager or management.