Human Resource Specialist - Employee Database & Records

Vantage Financial Corporation; Taguig; Híbrido; PHP 240.000 - 300.000; Jornada completa

Descripción de la vacante

Vantage Financial Corporation (operating under the name e-Biz) is the Group's international money transfer service provider with additional offerings in its money change, bills payment, and airline ticketing services.

Starting from just 3 service centers in 1999, e-Biz today operates in over 150+ locations across the country with an additional sub-agent network that complements its reach to over 1000+ locations nationwide.

Formación

• Bachelor's degree in Psychology, HR, Behavioral Science, or equivalent.
• 6 months to 1 year experience in HR handling records, employee and labor relations.
• Proficient in using Microsoft Applications (Excel, Outlook, PowerPoint, Publisher) with the ability to learn new technology quickly.

Responsabilidades

• Coordinates with HR Specialist – Recruitment on the list of new hires to generate access of EMP No. and requests access for OPID, Email, and NAV
• Prepares copy of access code, employment agreement and other pertinent records for early deployment and new employee orientation of Front Line Associates
• Processes HR Online account and inputs information of new hires
• Collects and monitors the completion of the pre-employment requirements of all new hires and employees with pending pre-employment requirements
• Prepares the 201 files, sorts the pre-employment requirements and files the documents of new hires
• Prepares new employee announcement and list of birthday celebrants every month for endorsement to HR – CLD
• Collates data, maintains and updates various HR Reports such as HR Stats, New Hires and Separations, Branch Plantilla, etc. on a monthly basis
• Monitors the submission of consolidated 3rd and 5th month PAF from line leaders and immediate head for performance evaluation of new hires
• Prepares announcement and notice for employees recommended for regularization and ensures signed copy is endorsed to Payroll in a timely manner
• Prepares and sends appropriate notices for AWOL, Termination, and Separation, etc.

Conocimientos

HR administration

Communication skills

Record keeping

Educación

Bachelors in HR

Herramientas

Microsoft Excel

Outlook

PowerPoint

Publisher

Descripción del empleo

Job description

• Coordinates with HR Specialist – Recruitment on the list of new hires to generate access of EMP No. and requests access for OPID, Email, and NAV
• Prepares copy of access code, employment agreement and other pertinent records for early deployment and new employee orientation of Front Line Associates
• Processes HR Online account and inputs information of new hires
• Collects and monitors the completion of the pre-employment requirements of all new hires and employees with pending pre-employment requirements
• Prepares the 201 files, sorts the pre-employment requirements and files the documents of new hires
• Prepares new employee announcement and list of birthday celebrants every month for endorsement to HR – CLD
• Collates data, maintains and updates various HR Reports such as HR Stats, New Hires and Separations, Branch Plantilla, etc. on a monthly basis
• Monitors the submission of consolidated 3rd and 5th month PAF from line leaders and immediate head for performance evaluation of new hires
• Prepares announcement and notice for employees recommended for regularization and ensures signed copy is endorsed to Payroll in a timely manner
• Prepares and sends appropriate notices for AWOL, Termination, and Separation, etc.
• Monitors and records all employee movements such as transfer and promotion within the organization
• Provides list of clearance requirements, monitors necessary documents to be submitted (for all employees) and Conducts Exit Interview (to FLAs)
• Monitors clearance approval of all departments, prepares all pertinent documents and processes the computation of last pay and leave credits of all separated employees to be endorsed to Payroll
• Coordinates with branches or other units, reviews case reports and settles the final decision to document operational and behavioral case to instill workplace discipline
• Monitors the timely issuance of Notice of Decision (NOD) to the erring employee and ensures that the copy of signed NOD is forwarded to concerned departments/group for reference in cases of restitution, etc.
• Updates case docket (both soft and hard file) and ensures that the hard files of case docket are properly labeled and pertinent records are filled accordingly
• Attends to employment verification concerns for both active and inactive employees and confirms the details based on the employee records
• Prepares Certificate of Employment (without salary) requested by both active and inactive employees
• Updates 202 database and ensures that post employment requirements are filed properly
• Performs other tasks as may be assigned from time to time.

Qualifications

• Bachelor’s degree in Psychology, Human Resource, Behavioral Science, or equivalent
• At least 6 months to 1 year experience in HR handling records, employee and labor relations
• Good oral and written communication skills
• Proficient in using Microsoft Applications (Excel, Outlook, PowerPoint, Publisher) with the ability to learn new technology quickly

About Us

Vantage Financial Corporation (operating under the name e-Biz) is the Group's international money transfer service provider with additional offerings in its money change, bills payment, and airline ticketing services. Starting from just 3 service centers in 1999, e-Biz today operates in over 150+ locations across the country with an additional sub-agent network that complements its reach to over 1000+ locations nationwide.