Human Resource Officer

Top Gadget Phoneshop; Valenzuela; On-site; PHP 268,000 - 469,000; Full time

Job summary

Top Gadget Phoneshop is seeking an HR Officer to support HR policies, procedures, and programs across recruitment, employee relations, timekeeping, records, and compliance. The role emphasizes confidentiality, professionalism, and fairness in labor law adherence.

You will oversee onboarding, performance processes, attendance, payroll coordination, and HR reporting, working with department heads and Finance teams to maintain accurate employee records and compliance across the organisation.

Qualifications

• Experience in human resources administration, recruitment, employee relations, timekeeping, payroll coordination, or a related function.

Responsibilities

• Manage job postings, screen applications, and coordinate interview schedules.

Skills

HR administration

Recruitment & onboarding

Employee relations

Timekeeping & payroll coordination

Labour compliance

HR reporting

Confidential records management

Microsoft Office

Education

Bachelor's degree in Human Resources, Psychology, Business Administration, or related field

Tools

Microsoft Office

Job description

About the role

As an HR Officer, you will help implement and manage the organisation's human resource policies, procedures, and programs. You will oversee day-to-day HR operations across recruitment, employee relations, timekeeping, employee records, performance management, training coordination, and labor compliance. This role supports employees and department leaders while promoting confidentiality, professionalism, fairness, and compliance with company policies and applicable labor laws.

Key responsibilities

• Manage job postings, screen applications, conduct initial interviews, and coordinate interview schedules with department heads and hiring managers.

• Facilitate job offers, pre-employment requirements, onboarding, and recruitment progress monitoring.

• Monitor manpower requirements across company departments and branches.

• Address employee concerns, inquiries, workplace issues, complaints, and investigations professionally and confidentially.

• Assist with disciplinary cases and promote positive workplace relationships and employee satisfaction.

• Facilitate employee engagement activities, company events, recognition programs, and incentive initiatives.

• Monitor daily attendance, tardiness, absences, undertime, timesheet submission, and approval.

• Check and consolidate timekeeping records, coordinate attendance discrepancies, and prepare attendance reports for payroll processing.

• Assist in preparing payroll documents and attendance summaries, and monitor salary adjustments, allowances, and deductions.

• Process Employee Action Memos for promotions, transfers, salary adjustments, and other employment changes.

• Coordinate payroll concerns with the Finance Department.

• Maintain and update employee masterlists, 201 files, employment contracts, certificates, memorandums, and other HR documentation.

• Monitor probationary and regularisation status and document employee movements and employment records.

• Maintain the confidentiality and accuracy of employee information.

• Monitor performance evaluation schedules and coordinate assessments with department heads.

• Assist in preparing Performance Improvement Plans and identifying employee training and development needs.

• Monitor onboarding and training effectiveness.

• Assist in ensuring compliance with DOLE regulations, applicable labor laws, mandatory government benefits, and employment documentation requirements.

• Implement company policies, rules, and regulations and assist in preparing HR reports and compliance documents.

• Support the proper handling and documentation of employee resignations, AWOL cases, clearance, and final pay.

• Prepare daily, weekly, and monthly HR reports and perform other HR-related tasks assigned by the immediate supervisor.

What we're looking for

• Experience in human resources administration, recruitment, employee relations, timekeeping, payroll coordination, or a related function.

• Working knowledge of HR processes, employee documentation, performance management, and Philippine labor compliance requirements.

• Strong organisational skills and attention to detail, with the ability to manage confidential records accurately.

• Clear written and verbal communication skills and the ability to work effectively with employees, department heads, hiring managers, and Finance teams.

• Sound judgement, professionalism, discretion, and fairness when handling employee concerns and workplace matters.

• Proficiency in Microsoft Office or similar productivity tools and the ability to prepare accurate HR reports.

• A bachelor's degree in Human Resources, Psychology, Business Administration, or a related field is preferred.