Human Resource / Administrative Assistant

Digicore Integrated IT Solution; Las Piñas; On-site; PHP 246,000 - 379,000; Full time

Benefits offered by this job

Health and wellness support

Professional development opportunities

Collaborative work environment

Work-life balance

Equal opportunity employer

Job summary

Digicore Integrated IT Solution in Las Piñas is seeking a dedicated HR/Administrative Assistant to support our HR team and routine administrative tasks. You will serve as a vital link between management, employees and external partners to keep operations running smoothly.

The role involves recruitment, onboarding, timekeeping, records management and coordinating with government agencies. Strong English/Filipino skills and MS Office proficiency are essential.

Qualifications

• Bachelor's degree in Psychology, HRD Management, Business Administration or related field.
• Proven experience in HR or administrative roles in a professional environment.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.
• Excellent written and verbal communication in English and Filipino.
• Proficiency in MS Office and familiarity with HR management systems.
• Attention to detail and accuracy with sensitive information.
• Experience with 201 file maintenance, recruitment, timekeeping, or government-mandated benefits is advantageous.
• Knowledge of Philippine Labour Code and SSS/PhilHealth/Pag-IBIG employer processes.

Responsibilities

• Post job openings on portals, screen resumes, schedule interviews, and prepare offers and contracts.
• Maintain 201 employee files and issue Certificates of Employment.
• Monitor attendance, reconcile time logs, and prepare attendance summaries for payroll.
• Handle SSS, PhilHealth, Pag-IBIG registrations and compliance tasks; maintain HR calendar.
• Record incidents and support disciplinary processes; be first point of contact for inquiries.
• Coordinate field errands with government agencies and other offices in Metro Manila.

Skills

Excellent communication (English/Filip

Organisational skills

Time management

Discretion and confidentiality

Customer service mindset

Education

Bachelor's degree in Psychology/HRD Management/Business Administration

Tools

MS Office Suite (Word, Excel, PowerPoint)

HRIS/HRMS familiarity

Data privacy/compliance knowledge

Job description

About us

Digicore Integrated IT Solution is a forward-thinking technology company dedicated to delivering comprehensive IT solutions and services to businesses across various industries. We pride ourselves on fostering a collaborative, innovative work environment where our team members can grow professionally and make meaningful contributions to our clients' success. Our commitment to excellence and customer satisfaction drives everything we do, and we believe in investing in our people as key assets to our continued growth.

About the role

We are seeking a dedicated and organised Human Resource / Administrative Assistant to join our team in Las Pinas City, Metro Manila. This is a full-time position that plays a crucial role in supporting our Human Resources department and general administrative operations. The successful candidate will serve as a vital link between management, employees, and external stakeholders, ensuring smooth day-to-day operations and contributing to a positive workplace culture. This role is essential to maintaining our operational efficiency and supporting the growth of our organisation.

What you'll be doing

• Recruitment & Onboarding: Post job openings on job portals (e.g., JobStreet), screen resumes, schedule interviews/assessments, conduct reference checks, prepare job offers and contracts, and lead new-employee orientations.

• Employee Records (201 Files): Maintain complete physical and digital 201 files in compliance with the Data Privacy Act of 2012, track expiring documents, and issue Certificates of Employment (COE).

• Timekeeping & Leave Administration: Monitor daily attendance, reconcile time logs, process leave credits, and prepare attendance summaries for payroll cut-offs.

• Government-Mandated Benefits & Compliance: Handle registrations, updates, and assistance for SSS, PhilHealth, and Pag-IBIG, maintain the HR compliance calendar, and draft company memoranda.

• Employee Relations & Discipline: Record incident reports, prepare disciplinary notices, schedule administrative conferences, and act as the first point of contact for employee inquiries.

• Offboarding: Coordinate clearance, exit interviews, turnover of company property, and final pay computation in line with DOLE Labor Advisory No. 06, s. 2020.

• Administrative Support & Field Coordination: Execute official field transactions with government agencies (SSS, PhilHealth, Pag-IBIG, DOLE, BIR, LGUs), banks, clients, and suppliers; handle cash advance liquidations promptly; and assist the CEO, VP, and Front Desk as needed.

What we're looking for

• Bachelor's degree in Psychology, Human Resource Development Management, Business Administration, or a related course.

• Proven experience working in an HR or administrative capacity, preferably in a professional business environment

• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively

• Excellent written and verbal communication skills in English and Filipino

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HR management systems

• Attention to detail and accuracy in handling sensitive information and documentation

• Experience with 201 file maintenance, recruitment, timekeeping, or government-mandated benefits processing is advantageous.

• Basic knowledge of the Labor Code of the Philippines and SSS, PhilHealth, and Pag-IBIG employer processes and online portals.

• Ability to maintain confidentiality and handle sensitive employee matters with discretion

• Customer service-oriented mindset with a professional and courteous demeanour

• Team player mentality with the ability to work collaboratively across departments

• Knowledge of Philippine labour laws and employment regulations is an advantage

• Willingness to perform official field errands to government agencies and other offices within Metro Manila and nearby areas.

• Willingness to learn and adapt to new processes and systems

What we offer

At Digicore Integrated IT Solution, we are committed to creating a supportive and rewarding workplace for our employees. We offer competitive compensation packages commensurate with experience and qualifications. Our benefits include health and wellness support, opportunities for professional development and skills enhancement, and a collaborative working environment where your contributions are valued and recognised. We believe in fostering a positive workplace culture that promotes work-life balance, encourages innovation, and supports the personal and professional growth of our team members. We are an equal opportunities employer and welcome applications from all qualified candidates.