Administrative Assistant / Receptionist

Digicore Integrated IT Solution; Las Piñas; On-site; PHP 290,000 - 402,000; Full time

Job summary

Digicore Integrated IT Solution is hiring an Administrative Assistant / Receptionist to join our Las Piñas office. You will be the first point of contact, handling front desk duties, basic admin tasks, and coordinating meetings with executives and teams.

You will manage calendars, handle communications, maintain filing systems, and support multiple office functions to keep day-to-day operations smooth and professional.

Qualifications

• Bachelor’s degree in Business Administration or related field preferred.
• Proven experience as administrative assistant, receptionist or in a similar office support role.
• Excellent communication skills, both verbal and written, with the ability to interact professionally.
• Strong organisational and time management abilities with the capacity to prioritise multiple tasks effectively.
• Proficiency in Microsoft Office Suite and other standard office software applications.
• Professional telephone etiquette and exceptional customer service orientation.
• Knowledge of office management systems and procedures.
• Ability to work independently and collaboratively within a team environment.

Responsibilities

• Greets and attends to clients, suppliers, applicants, and visitors in a courteous and professional manner; maintains the visitor logbook.
• Answers, screens, and routes incoming calls, texts, and emails; records and relays messages the same working day.
• Manages CEO/VP calendars; schedules meetings and reminders; avoids conflicts.
• Arranges meeting venues or online links; records minutes and action items.
• Receives and distributes mail and packages; prepares outgoing documents for dispatch.
• Maintains organised physical and digital filing systems; performs data entry and photocopying as required.
• Monitors office supplies; coordinates procurement and inventory control.
• Coordinates repair and maintenance of office equipment; monitors bills and liaises with Accounting.
• Provides clerical support to HR/Accounting; assists in company meetings and events.
• Coordinates logistics for deliveries, courier services, and field errands; maintains logistics tracker.

Skills

Communication skills

Organisational skills

Customer service orientation

MS Office proficiency

Education

Bachelor’s degree in Business Administration

Tools

Canva

Google Apps

Microsoft Office Suite

Job description

About the role

Digicore Integrated IT Solution is seeking a dedicated and professional Administrative Assistant / Receptionist to join our team in Las Pinas City, Metro Manila. This is a full-time position that serves as the first point of contact for our organisation, blending essential administrative functions with a warm and welcoming reception experience. You will be instrumental in maintaining the smooth day-to-day operations of our office whilst ensuring that all visitors and callers receive exceptional service. This role is vital to creating a positive impression of Digicore and supporting the efficiency of our entire team.

What you'll be doing

A. Front Desk and Reception

• Greets and attends to clients, suppliers, applicants, and visitors in a courteous and professional manner, and maintains the visitor logbook.




• Answers, screens, and routes incoming calls, text messages, and emails to the concerned personnel; records and relays messages accurately and on the same working day.




• Monitors the official Company email inbox, messaging accounts, and other communication channels as assigned, and forwards inquiries to the concerned personnel for action.




• Keeps the reception area and common office areas clean, orderly, and presentable.

B. Administrative and Clerical Support

• Prepares, encodes, and formats routine letters, transmittals, delivery and acknowledgment receipts, and other documents as instructed, using approved Company templates.




• Manages the calendar of the CEO and VP; schedules meetings and appointments with clients, suppliers, applicants, and internal teams; avoids schedule conflicts; and sends confirmations and reminders to concerned parties.




• Arranges meeting requirements, including the venue or online meeting link, attendance, and materials; and records and circulates minutes and action items when instructed.




• Receives, records, and distributes incoming mail, courier packages, and deliveries; prepares and records outgoing documents and items for dispatch.




• Maintains an organized physical and digital filing system for general administrative records, correspondence, permits, and other documents assigned to the position.




• Performs photocopying, scanning, printing, and data entry, and maintains document logs and trackers as required.

C. Office Supplies, Equipment, and Facilities

• Monitors the inventory of office and pantry supplies, and prepares purchase requests for approval before stocks run out.




• Coordinates the repair and maintenance of office equipment and facilities with service providers, and monitors the due dates of utility and service bills, forwarding them to Accounting for processing.




• Acts as custodian of the petty cash fund when so designated by Management, releasing funds only against approved requests and maintaining complete receipts and records for replenishment and audit.




• Assists in the preparation and coordination of Company meetings, activities, and events.

D. Logistics and Delivery Coordination

• Coordinates the delivery and pick‑up of equipment, materials, and documents to and from clients, suppliers, and project sites, including booking couriers, delivery services, or transport, in coordination with the technical team.




• Monitors open purchase orders and expected supplier deliveries; checks delivered items against the purchase order and delivery receipt; and reports shortages, damage, or delays on the same working day.




• Requests and consolidates supplier quotations or canvass sheets for office and other purchases as instructed, for approval by the CEO or VP.




• Arranges transportation, travel, and accommodation for the owners and personnel on official business, as instructed.




• Maintains a logistics tracker of scheduled deliveries, pick‑ups, dispatches, and their status.

E. Field Coordination

• Runs official errands as assigned, including the delivery and pick‑up of documents, checks, items, and equipment to and from clients, suppliers, banks, couriers, and government offices.




• Performs authorized bank transactions such as deposits, encashments, and bills payment, following the cash‑handling procedures of the Company.




• Secures, submits, and follows up permits, clearances, certifications, and other documents with local government units and government agencies, as instructed and in coordination with HR and Accounting.




• Liquidates cash advances for errands not later than the next working day, with complete official receipts, invoices, or other supporting documents.




• Maintains an errand log indicating the date, destination, purpose, and time out and time in of each official errand.

F. Support to Other Functions

• Provides clerical and administrative back‑up support to the HR and Administrative Assistant and to Accounting when required.

What we’re looking for

• Bachelor’s degree in Business Administration or related field preferred; additional qualifications in office management are advantageous




• Proven experience working as an administrative assistant, receptionist or in a similar office support role




• Excellent communication skills, both verbal and written, with the ability to interact professionally




• Strong organisational and time management abilities with the capacity to prioritise multiple tasks effectively




• Proficiency in Microsoft Office Suite and other standard office software applications




• Professional telephone etiquette and exceptional customer service orientation




• Knowledge of office management systems and procedures.




• Attention to detail and accuracy in documentation and record‑keeping




• Ability to work independently and collaboratively within a team environment




• Working knowledge of office equipment, like printers and fax machines




• Flexibility and willingness to adapt to changing priorities and office needs




• Proficiency in MS Office Suite (Word, Excel, Outlook) and other relevant software applications such as Canva and Google Apps is a plus




• Familiarity with IT support environments or general technology knowledge is preferred

What we offer

At Digicore Integrated IT Solution, we are committed to fostering a supportive and professional workplace where our team members can thrive. We offer a competitive full‑time employment package, including a competitive salary commensurate with experience and qualifications. Our employees enjoy a collaborative work environment with opportunities for professional development and career growth within the organisation. We provide a comprehensive benefits package and encourage a healthy work‑life balance. We value our employees and are dedicated to creating an inclusive workplace where everyone feels respected and supported in their role.

About us

Digicore Integrated IT Solution is a leading provider of comprehensive IT solutions and services designed to support businesses in their digital transformation journey. With a commitment to excellence and innovation, we serve diverse clients across various industries, delivering tailored technology solutions that drive efficiency and growth. Our team is dedicated to providing exceptional service and support, and we pride ourselves on our collaborative culture and customer‑centric approach. Digicore is an organisation where professionalism, expertise and integrity form the foundation of everything we do.