Human Resource

Phoenagon Trading Inc.

Pasig

On-site

PHP 320,000 - 420,000

Full time

14 days+

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Benefits offered by this job

HMO coverage

Government-mandated benefits

15th Month Bonus

Career growth opportunities

Job summary

Phoe nagon Trading Inc. is seeking an HR Associate to support day-to-day HR and Admin operations in Pasig.

The role covers HR operations, recruitment, onboarding, payroll processing, and government transactions while maintaining confidential employee records. The successful candidate will handle attendance monitoring, leave management, and reports, assist in employee relations, training, and development activities, and coordinate with suppliers for administrative needs.

Qualifications

Bachelor’s degree in Human Resources, Psychology, Business Administration, Management, or a related field.
1–2 years of HR or HR/Admin operations experience.
Experience with attendance monitoring, payroll preparation, recruitment, employee records, and government-man-dated benefits is an advantage.
Knowledge of Philippine labor laws and HR practices is preferred.
Familiarity with SSS, PhilHealth, Pag-IBIG/HDMF, and HMO processes is an advantage.
Strong organizational and administrative skills.
Excellent attention to detail and ability to handle confidential information.
Good written and verbal communication skills.
Proficient in Microsoft Office and Google Workspace, especially Excel/Sheets.

Responsibilities

HR Operations: attendance, leave applications, records, and HR deadlines management.
Recruitment & onboarding: screen applicants, schedule interviews, prepare contracts, onboarding.
Payroll, benefits & government transactions: payroll inputs, SSS/PhilHealth/Pag-IBIG processing.
Employee relations & compliance: respond to inquiries, implement policies, maintain confidentiality.
Employee movement & training: exit interviews, training coordination, documentation.
Administrative support: office supplies, procurement, supplier coordination, events.

Skills

Attention to detail

Confidential information handling

Written communication

Verbal communication

MS Office & Google Workspace

Organization & administration

Multitasking

Education

Bachelor’s degree in HR/PSY/BA/Management

Tools

Microsoft Office

Google Workspace

Excel

Job description

HR ASSOCIATE

Phoenagon Trading Inc. is looking for a HR Associate to join our team and support the day-to-day operations of our Human Resources and Administration functions.

The ideal candidate is organized, detail-oriented, proactive, and capable of handling confidential employee information while providing timely assistance to employees and department heads.

KEY RESPONSIBILITIES

HR Operations & Attendance

Monitor daily employee attendance, tardiness, undertime, and absences.
Review and validate attendance records, leave applications, and supporting documents.
Monitor employee schedules, work assignments, and attendance concerns.
Maintain and update employee records, masterlists, organizational charts, and 201 files.
Monitor leave balances, regularization, contract expiration dates, and other HR deadlines.
Prepare HR reports, headcount reports, and manpower reports for management.

Recruitment & Onboarding

Handle recruitment inquiries and applicant communications.
Screen and evaluate applicants based on job requirements.
Schedule interviews and coordinate with hiring managers.
Conduct initial HR interviews.
Prepare employment contracts and other hiring documents.
Coordinate pre-employment requirements and document submission.
Facilitate new employee onboarding and orientation.
Monitor probationary employees and regularization requirements.

Payroll, Benefits & Government Transactions

Prepare payroll inputs based on attendance, leaves, overtime, and other adjustments.
Review payroll computations and assist in addressing employee payroll concerns.
Process and monitor SSS, HDMF/Pag-IBIG, and PhilHealth transactions.
Monitor employee loans, deductions, and government loan records.
Process employee HMO/PhilCare-related concerns and requests.
Monitor employee benefits and eligibility.
Prepare employment certificates and other employee certifications.

Employee Relations & Compliance

Respond to employee HR/Admin inquiries and concerns.
Provide HR guidance and assistance to employees and department heads.
Handle employee disciplinary concerns and prepare necessary documentation.
Prepare Notices to Explain (NTEs), memoranda, warnings, and other disciplinary documents.
Assist in implementing and communicating company policies, procedures, and advisories.
Maintain confidentiality and proper safekeeping of employee records.
Coordinate with government agencies regarding HR/Admin concerns.
Monitor HR compliance requirements and deadlines.

Employee Movement & Training

Conduct exit interviews.
Process resignation, clearance, and separation documents.
Coordinate employee training, seminars, and development activities.
Maintain employee training and seminar records.
Monitor and maintain employee documentation throughout the employee lifecycle.

Administrative Support

Manage office supplies and administrative requirements.
Monitor office, pantry, and equipment inventory and stock levels.
Prepare and process replenishment and purchase requests.
Coordinate supplier orders, deliveries, and proper storage of supplies.
Coordinate with suppliers, contractors, and service providers.
Process administrative purchase requests and quotations.
Coordinate office repairs, maintenance, and facility concerns.
Assist in coordinating company events, activities, and employee engagement programs.
Prepare and maintain company administrative records and files.
Perform other HR and administrative tasks as assigned by management.

QUALIFICATIONS

Bachelor’s degree in Human Resources, Psychology, Business Administration, Management, or a related field.
Preferably with 1–2 years of experience in HR or HR/Admin operations.
Experience in attendance monitoring, payroll preparation, recruitment, employee records, and government-mandated benefits is an advantage.
Knowledge of Philippine labor laws and HR practices is preferred.
Familiarity with SSS, PhilHealth, Pag-IBIG/HDMF, and HMO processes is an advantage.
Strong organizational and administrative skills.
Excellent attention to detail and ability to handle confidential information.
Good written and verbal communication skills.
Proficient in Microsoft Office and Google Workspace, particularly Excel/Google Sheets.
Ability to manage multiple tasks, meet deadlines, and work with minimal supervision.
Proactive, dependable, and willing to learn.