HSEQ Compliance & Document Control Specialist

Realcognita; Metro Manila; On-site; PHP 400,000 - 700,000; Full time

Benefits offered by this job

Onsite at BGC Taguig

13th Month Pay

Monthly food supplies and weeklyFriday

Job summary

Atlas Group is seeking an HSEQ (QA) Systems Administrator to provide administrative and systems support for ISO-compliant documentation across the business. You will maintain controlled documentation, training registers, and audit records to ensure accessibility and accuracy.

Based onsite at BGC Taguig, the role emphasizes data integrity, SharePoint management, and timely compliance reporting within a remote-friendly environment.

Qualifications

• Certificate, Diploma or Degree in Business Administration, Quality, Safety, Compliance or related discipline.
• Demonstrated experience supporting ISO-certified management systems (ISO 9001, ISO 14001 and/or ISO 45001) preferred.
• Demonstrated experience in a document control, compliance or HSEQ administration role.
• Proficient in Microsoft Office Suite; experience using SharePoint or equivalent document management systems preferred.
• Experience operating in a remote work environment, with the ability to work independently and manage competing priorities.

Responsibilities

• Maintain controlled HSEQ documents, forms, templates, procedures and registers, ensuring accurate version control, distribution and archiving processes are consistently applied across the Group.
• Administer SharePoint and document management systems, ensuring records are readily accessible and maintained in accordance with business, regulatory and client requirements.
• Support the administration of ISO 9001, ISO 14001 and ISO 45001 management systems, maintaining supporting documentation, evidence and compliance registers.
• Assist with internal and external audit preparation, tracking audit findings, corrective actions and close-out requirements to support management system compliance.
• Monitor document control processes across the Group and identify opportunities to improve accuracy, consistency and accessibility of HSEQ records.
• Ensure all controlled documentation is current, correctly distributed and retired in accordance with document control procedures.
• Maintain employee training, competency and licence records, monitoring qualification and certification expiry dates to ensure ongoing workforce compliance.
• Coordinate training documentation, records management and onboarding compliance requirements, ensuring employee records are accurate and up to date.
• Support compliance with client contractual requirements and legislative obligations, maintaining relevant records and supporting evidence.
• Monitor action items arising from compliance activities, audits and management reviews, ensuring timely follow-up and close-out.
• Generate compliance and training reports as required to support management reporting, client submissions and regulatory obligations.
• Maintain records relating to policies, procedures, permits, licences and other compliance documentation across the business.
• Maintain incident, inspection, audit and action registers to support HSEQ reporting, performance monitoring and corrective action tracking.
• Assist in the preparation of HSEQ reports, dashboards and data summaries for management review and performance reporting purposes.
• Compile HSEQ data and statistics and support management review reporting requirements in a timely and accurate manner.
• Identify opportunities to improve HSEQ systems, administrative workflows and documentation processes and assist with implementation of agreed improvements.
• Support standardization of HSEQ documentation and reporting practices across the Atlas Group.
• Provide general HSEQ administrative support to the HSEQ team to ensure the effective day-to-day functioning of the function.

Skills

Document control

Compliance administration

Quality systems

HSEQ administration

SharePoint

MS Office

Time management

Communication

Independence

Education

Bachelor's degree in Business Administration, Quality, Safety, Compliance or related discipline

Tools

SharePoint

MS Office Suite

Job description

Atlas Group is seeking an HSEQ (QA) Systems Administrator to provide administrative and systems support for ISO-compliant documentation across the business. You will maintain controlled documentation, training registers, and audit records to ensure accessibility and accuracy.

Based onsite at BGC Taguig, the role emphasizes data integrity, SharePoint management, and timely compliance reporting within a remote-friendly environment.