HR Systems Admin

Elev8 Holdings, Inc.; Makati; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

HMO & Life Insurance

Fitness membership

Vacation & Sick Leave

Leave credits cash-out

Birthday & Newlywed benefits

Bereavement financial aid

Training & Skills Dev

Quarterly events

Job summary

Elev8 Holdings, Inc. is seeking an HR Systems Admin to maintain HRIS, timekeeping platforms, and digital HR databases from their Makati offices. You will ensure data integrity, assist with onboarding/offboarding, and support daily user inquiries while generating routine HR reports for management.

The role requires a Bachelor’s degree and 6 months to 1 year in HRIS or related roles, with strong MS Excel and Google Workspace skills. On-site work.

Qualifications

• Bachelor's degree in Human Resources, Information Systems, Business Administration, or related field.
• 6 months to 1 year of HRIS support, data entry, or service desk experience.
• Fresh graduates with HR systems internships are welcome to apply.

Responsibilities

• Maintain and update employee records in the HRIS with accuracy.
• Conduct regular data audits for complete and consistent records.
• Assist onboarding/offboarding and manage user accounts and permissions.
• Archive and digitize files in compliance with retention standards.
• Monitor time logs, biometric records, and attendance software.
• Resolve timekeeping inquiries and process leave applications.
• Generate bi-monthly attendance summaries for payroll validation.
• Provide first-level support for HR system access and password resets.
• Log and track system issues and escalate to IT/vendor when needed.
• Prepare basic user guides and conduct short orientation sessions.

Skills

Data entry accuracy

Communication skills

Problem solving

Time management

Education

Bachelor's degree in HR / IS / Business

Tools

HRIS platforms

Microsoft Excel

Google Workspace

IT ticketing systems

Job description

Job Overview

The HR Systems Admin provides operational and administrative support in maintaining, updating, and troubleshooting the company's Human Resource Information System (HRIS), timekeeping platforms, and digital HR databases. This role ensures the accuracy, integrity, and security of employee records, supports daily user inquiries, generates routine HR reports, and assists in optimizing digital HR processes across Elev8 Holdings, Inc. and its business units.

Duties and Responsibilities

• Perform regular data entry, updates, and maintenance of employee records in the HRIS (personal details, movements, movement logs, and organizational charts).

• Conduct routine data audits to ensure complete, accurate, and consistent employee records across system databases.

• Assist in onboarding and offboarding system administration, creating or deactivating user accounts, and assigning proper role-based system permissions.

• Archive and digitize physical and electronic employee files in compliance with records retention standards.

• Monitor and maintain daily time logs, biometric records, and attendance management software.

• Assist employees and department heads with timekeeping inquiries, filing adjustments, and leave application resolutions in the system.

• Extract and prepare bi-monthly attendance summary reports for payroll validation and processing.

• Act as the primary point of contact for first-level technical support regarding HR system access, password resets, and user navigation queries.

• Log, track, and resolve system issues or elevate technical glitches to IT or vendor support when necessary.

• Assist in preparing basic user guides and conducting short system orientation sessions for new hires.

• Generate standard and ad-hoc HR reports (headcount, attrition, attendance, leave utilization, and training completion) for management review.

• Assist in preparing data visualizations and basic analytical dashboards using MS Excel or HR platforms.

• Comply with Company Code of Ethics, Quality Management procedures, workplace safety practices, Data Privacy regulations, and other assigned duties within the scope of the position.

Qualifications

• Education: Bachelor's Degree in Human Resources, Information Systems, Business Administration, or any related field.

• Experience: 6 months to 1 year of experience in HRIS support, HR data entry, HR service desk, or administrative support. (Fresh graduates with relevant internship experience in HR systems are welcome to apply.)

• Technical Skills:

  • Basic to intermediate knowledge of HRIS platforms, attendance management software, or database management systems.

  • Proficiency in Microsoft Office (especially MS Excel for data filtering, VLOOKUP/XLOOKUP, and basic Pivot Tables) and Google Workspace.

  • Understanding of basic HR operations, employee documentation, and data privacy principles.

  • Familiarity with IT ticketing or basic technical support workflows is an advantage.

• Behavioral Competencies & Personal Attributes:

  • High level of integrity, discretion, and strict confidentiality when handling sensitive employee data.

  • Strong attention to detail and accuracy in data entry and reporting.

  • Good verbal and written communication skills for assisting system users.

  • Proactive problem-solving attitude with strong organizational skills.

Benefits

• HMO and Group Life Insurance

• Anytime Fitness Membership

• 12 days Vacation Leave and 12 days Sick Leave

• Leave credits convertible to cash

• Birthday Allowance and Newlywed Benefits

• Bereavement Leave with Financial Assistance

• Professional Trainings & Skills Development

• Quarterly Company Events