HR Officer

New Canaan Insurance Agency, Inc.; Makati; On-site; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Additional leave

Company events

Health insurance

Life insurance

Opportunities for promotion

Promotion to permanent employee

Job summary

New Canaan Insurance Agency, Inc. is seeking an HR Officer to provide administrative support to the HR/Admin Department, assisting the HR Head with functions across departments.

The role covers attendance monitoring, recruitment coordination, onboarding, benefits enrollment, and maintaining employee records, with duties including engagement activities and training support. This is an in-person position based in Makati.

Qualifications

• Experience in HR administration or similar role.
• Familiarity with attendance and leave tracking.
• Strong communication and workplace coordination abilities.

Responsibilities

• Monitor daily employee attendance and leave records.
• Support recruitment from JD creation to interview scheduling.
• Coordinate with employment groups to source qualified applicants.
• Assist onboarding and issuance of company property.
• Administer enrollment and changes for medical and life insurance.
• Maintain employee records and prepare HR reports.
• Support employee engagement and training activities.

Job description

PURPOSE and SCOPE:

The HR Officer provides administrative support to the HR / Admin Department. As HR Officer, he/she is responsible for providing support to the HR Head with added functions supporting the other Departments.

ESSENTIAL FUNCTIONS:

• Handle the monitoring and reporting of the daily employee attendance, including leave records.


• Assist in the recruitment process from preparing and finalizing Job Description, Request for Hiring Form, posting Job Advertisement. Conduct initial screening then refer to the HR Head and or Department Head concerned for an interview.


• Coordinate with various employment groups, portal to provide qualified applicants.


• Assist in providing pre-employment requirements for new hires.


• Assist in the onboarding of new employees; issuance of company property, and collating all pre-employment forms required.


• Handle enrollments, changes, deletions and billings related to the medical and life insurance plans. He/she is responsible for coordinating with the insurance principals and assists the HR Manager in the renewals & APE processes.


• Handle the enrollment and deletion for GPA, GLI, HMO, etc.


• Maintain an updated list of employee information including home addresses, contact information, birthdates, dates of hire, etc. and create reports as needed.


• Assist in the planning, the conduct and evaluation of employee engagement activities such as but not limited to (Learning Hour, Health / Wealth Wellness talks).


• Assist the HR Head in creating and maintaining employee files/records.


• Assist in Training activities such as preparation of materials, venue other related activities to training.


• Maintain a record of all Training attended by the employees.


• Assist in the Career Path implementation, maintenance of records and monitoring of all related activities.


• Handle post-employment forms (Clearance, Quitclaim, etc.) and collection of office equipment.


• Coordinate office equipment requirements for incoming employees.


• Maintain and update all HR files.


• Assist the HR Head in maintaining the inventory and upkeep of the company provided equipment (computers, printers, mobile phone, data drives, etc).


• Provide support for various HR initiatives (e.g. company-provided shirts/t-shirts and, event needs, procurement and inventory of first aid supplies, access cards, business cards, company IDs).


• Perform other duties at the discretion of Management related to Human Resources.

OTHER ASSIGNED DUTIES/MARGINAL FUNCTIONS:

Represent the company on social business functions.

RELATIONSHIPS:

Internal: All employees of the Company

External: Principals, clients

SUPERVISION OF EMPLOYEES:

Utility Person

Note: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or require that other or different tasks be performed when circumstances change.

Work Location:

In person

Benefits:

• Additional leave


• Company events


• Health insurance


• Life insurance


• Opportunities for promotion


• Promotion to permanent employee