HR Supervisor

Knoll Ridges Consultancy, Inc.; Makati; On-site; PHP 334,800 - 535,680; Full time

Job summary

Knoll Ridges Consultancy, Inc. is seeking a detail‑oriented administrative professional to manage billing, payroll and financial documentation within the Vendor Management unit.

The role emphasizes accurate data reconciliation, timely endorsement of documents to Accounts Payable, and monthly reporting of personnel data to support efficient operations. The position also covers monitoring deductions, coordinating with coop partners, and resolving disputes or discrepancies.

Responsibilities

• Billing Validation: Thoroughly check and validate Coop Partners' monthly transmittal and billing statements against the Daily Time Records (DTRs) and Time Sheets of coop employees for each cut-off period.
• Payment Endorsement: Prepare and endorse verified billing and payment documentation to the Accounts Payable (A/P) department for timely processing.
• Reporting: Prepare and maintain the comprehensive Coop Master List Report on a monthly basis, ensuring all personnel data is current and accurate.
• Manage and resolve ATD disputes, administer SIL and ATD, and perform Billing Recon to ensure accurate attendance records, leave processing, and billing transactions.
• Monitor, track, and report for deductions to coop members through ATD and Clearances of all coop employees to the HR Officer.
• Recruitment Coordination: Coordinate with Recruiters from various Coop Partners to gather daily updates on open positions and maintain up-to-date information in the central tracking system/tracker.
• Issue Resolution: Assist the HR Officer to quickly report to Coop Vendors issues to resolve disputes, discrepancies, or administrative issues raised by Coop Partners or coop employees.
• Maintain accurate physical and electronic records of all coop personnel, financial, and other related documents.
• Perform other administrative and clerical tasks as needed to support the efficient daily operation of the Vendor Management unit.

Job description

1. Billing, Payroll & Financial Documentation

• Billing Validation: Thoroughly check and validate Coop Partners' monthly transmittal and billing statements against the Daily Time Records (DTRs) and Time Sheets of coop employees for each cut-off period.
• Payment Endorsement: Prepare and endorse verified billing and payment documentation to the Accounts Payable (A/P) department for timely processing.
• Reporting: Prepare and maintain the comprehensive Coop Master List Report on a monthly basis, ensuring all personnel data is current and accurate.
• Manage and resolve ATD disputes, administer SIL and ATD, and perform Billing Recon to ensure accurate attendance records, leave processing, and billing transactions.

2. Personnel Administration & Monitoring

• Monitor, track, and report for deductions to coop members through Authority to Deduct (ATD) and Clearances of all coop employees to the HR Officer.
• Recruitment Coordination: Coordinate with Recruiters from various Coop Partners to gather daily updates on open positions and maintain up-to-date information in the central tracking system/tracker.
• Issue Resolution: Assist the HR Officer to quickly report to Coop Vendors issues to resolve disputes, discrepancies, or administrative issues raised by Coop Partners or coop employees.

3. General Administrative Duties

• Maintain accurate physical and electronic records of all coop personnel, financial, and other related documents.
• Perform other administrative and clerical tasks as needed to support the efficient daily operation of the Vendor Management unit.