HR Supervisor

Asiatraders Corporation; Malabon; On-site; PHP 279,000 - 391,000; Full time

Job summary

Asiatraders Corporation in Metro Manila is seeking an HR/Admin Coordinator to manage recruitment coordination, payroll support, and administrative operations. You will assist with company events, maintain staff records, and prepare various reports to support executive leadership.

The role involves coordinating with cooperatives and manpower agencies, monitoring documentary requirements, and assisting with payroll timekeeping and attendance summaries.

Qualifications

• Experience in HR/Admin support roles is preferred.
• Ability to coordinate with multiple stakeholders and agencies.
• Familiarity with payroll-related documentation and reporting processes.

Responsibilities

• Coordinate with partner cooperatives and Manpower Agencies regarding staff requirements
• Monitor completeness of documentary requirements and contracts of indirect workers
• Monitor assignment duration of all Cooperative Members and ensure renewal documentation
• Maintain an updated master list of all indirect workers and 201 files of cooperative members
• Accomplish intro letters and endorsement communications for training and onboarding of Sales Associates
• Assist in payroll preparation by providing timekeeping summary and collecting timekeeping forms
• Collate DTRs of Cooperative members and check attendance summary
• Process billings received from Cooperatives
• Monitor and process preventive maintenance schedule of equipment including air-conditioning units, fire extinguishers, and elevators
• Process item requisition from sourcing of supplier, canvassing, requesting payment up to issuance to requestor
• Coordinate repairs and maintenance of office equipment including copiers, computers, printers, and air conditioners
• Process ordering, receiving, stocking, and distribution of office supplies and office equipment
• Oversee Employees' Accountability Monitoring and monitor accountability sheets and transfer movement of office supplies and assets
• Assist HRAD Manager in spearheading company events including teambuilding, Christmas party, sports fest, kick-off meeting, and annual physical exam and wellness activities
• Prepare MANCOM reports, daily attendance reports, monthly tardiness reports, and Clark Developmental Corporation reports

Skills

Recruitment coordination

Payroll support

Administration management

Events coordination

Reporting and documentation

Job description

About the role

This role encompasses recruitment coordination, payroll support, administration management, company events assistance, and reportorial duties. The position involves managing indirect worker documentation, supporting payroll and billing processes, overseeing administrative operations including maintenance schedules and office equipment, assisting with company events, and preparing various reports.

Key responsibilities

• Coordinate with partner cooperatives and Manpower Agencies regarding staff requirements
• Monitor completeness of documentary requirements and contracts of indirect workers
• Monitor assignment duration of all Cooperative Members and ensure renewal documentation
• Maintain an updated master list of all indirect workers and 201 files of cooperative members
• Accomplish intro letters and endorsement communication emails for training and onboarding of Sales Associates
• Assist in payroll preparation by providing timekeeping summary and collecting timekeeping forms
• Collate DTRs of Cooperative members and check attendance summary
• Process billings received from Cooperatives
• Monitor and process preventive maintenance schedule of equipment including air-conditioning units, fire extinguishers, and elevators
• Process item requisition from sourcing of supplier, canvassing, requesting payment up to issuance to requestor
• Coordinate repairs and maintenance of office equipment including copiers, computers, printers, and air conditioners
• Process ordering, receiving, stocking, and distribution of office supplies and office equipment
• Oversee Employees' Accountability Monitoring and monitor accountability sheets and transfer movement of office supplies and assets
• Assist HRAD Manager in spearheading company events including teambuilding, Christmas party, sports fest, kick-off meeting, and annual physical exam and wellness activities
• Prepare MANCOM reports, daily attendance reports, monthly tardiness reports, and Clark Developmental Corporation reports