HR Assistant

BABYSPICE FOOD CORPORATION; Quezon City; On-site; PHP 201,000 - 312,000; Full time

Job summary

BABYSPICE FOOD CORPORATION is seeking an organized HR Assistant to support recruitment, HR administration and timekeeping in its Quezon City office. You will post vacancies, screen candidates, coordinate interviews, prepare contracts, handle onboarding and maintain personnel records.

You will monitor daily attendance and timekeeping, assist with payroll data, resolve attendance issues with staff and supervisors, handle confidential HR information, and respond to inquiries, ensuring policy

Responsibilities

• Assist in posting vacancies on various recruitment platforms.
• Source and screen potential candidates based on job requirements.
• Review resumes and applications and coordinate initial candidate screening.
• Schedule interviews with applicants and hiring managers.
• Communicate with candidates regarding interview schedules and recruitment updates.
• Maintain recruitment trackers and candidate records.
• Assist with pre-employment requirements and background checks.
• Maintain and update employee personnel files and HR records.
• Prepare employment contracts, HR forms, memos, and other personnel documents.
• Assist with employee onboarding, orientation, and offboarding activities.
• Process employee movements such as promotions, transfers, regularization, and separation.
• Monitor and organize employee documentation and HR databases.
• Assist employees with HR-related inquiries and concerns.
• Ensure confidentiality and proper handling of employee information.
• Monitor and maintain daily attendance and timekeeping records.
• Review tardiness, absences, undertime, overtime, and leave records.
• Coordinate with employees and supervisors to resolve attendance discrepancies.
• Assist in preparing accurate timekeeping reports for payroll processing.
• Monitor leave applications and employee leave balances.
• Ensure compliance with company attendance and timekeeping policies.

Job description

Key Responsibilities

Recruitment Support

• Assist in preparing and posting job vacancies on various recruitment platforms.

• Source and screen potential candidates based on job requirements.

• Review resumes and applications and coordinate initial candidate screening.

• Schedule interviews with applicants and hiring managers.

• Communicate with candidates regarding interview schedules and recruitment updates.

• Maintain recruitment trackers and candidate records.

• Assist with pre-employment requirements and background checks.

HR Administration

• Maintain and update employee personnel files and HR records.

• Prepare employment contracts, HR forms, memos, and other personnel documents.

• Assist with employee onboarding, orientation, and offboarding activities.

• Process employee movements such as promotions, transfers, regularization, and separation.

• Monitor and organize employee documentation and HR databases.

• Assist employees with HR-related inquiries and concerns.

• Ensure confidentiality and proper handling of employee information.

Timekeeping and Attendance

• Monitor and maintain daily attendance and timekeeping records.

• Review tardiness, absences, undertime, overtime, and leave records.

• Coordinate with employees and supervisors to resolve attendance discrepancies.

• Assist in preparing accurate timekeeping reports for payroll processing.

• Monitor leave applications and employee leave balances.

• Ensure compliance with company attendance and timekeeping policies.